"Procurement Specialist I, Purchasing"

Job Description

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

Posting End Date: Applications will be accepted through 11:59 PM CDT on 09/02/2025. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: Up to $48,000 annualized, commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, non-exempt.

Required Application Materials:

• Resume is required.
• Cover letter is preferred.

Essential Functions

Job Summary

Provide proficient purchasing knowledge and skills in performing various standard procurement-related duties within the department.

Core Responsibilities

1. Facilitates procurement projects associated with an unlimited range of standard goods and services, referring to a superior on all non-standard projects.
2. Receives and evaluates departmental requisitions, identify potential suppliers, and analyze and select appropriate procurement methods based on established procurement requirements and best value criterion.
3. Analyzes and develops specifications for an unlimited range of goods and draft certain scopes of work for review by upper-level staff.
4. Develops, coordinates, and facilitates formal competitive bids, including conducting evaluations and determining best value, analyzing supplier responses, creating related documentation, and making recommendations for award.
5. Executes and administers purchase orders in accordance with applicable procurement regulations, policies, and procedures.
6. Directly coordinates with appropriate University departments and pertinent contractors at all stages of the procurement process to ensure best value is secured in accordance with all applicable State, System and University procurement regulations, polices, and procedures.
7. Confers with and provides direction to departmental personnel regarding development of specifications and standard procurement rules, regulations, and processes.
8. Provides direction to departmental personnel on routine issues and concerns related to procurement, referring to a superior on all non-routine procurement issues; monitors and investigates issues and assist with problem resolution.
9. Establishes and maintains effective business community relations and provide procurement direction to contractors and other external customers.
10. Coordinates with the University's Historically Underutilized Business (HUB) Manager to actively promote and positively impact the HUB program.
11. Maintains proper procurement files and records relating to the purchasing and contracting process.
12. Research and recommends new supply sources to support the efficient delivery of services and equipment.
13. Identifies process improvement opportunities to further procurement strategies.
14. Performs other duties as assigned.

Required Qualifications

• Associates degree from an accredited institution.
• Must possess one of the following certifications:
  • Institute for Supply Management: Accredited Purchasing Practitioner (A.P.P.), Certified Purchasing Manager (C.P.M.), Certified Professional in Supply Management (CPSM)
  • National Institute of Government Purchasing: Certified Public Purchasing Buyer (CPPB), Certified Public Procurement Officer (CPPO), NIGP Certified Procurement Professional (NIGP-CPP)
  • State of Texas: Certified Texas Purchaser (CTP), Certified Texas Contract Manager (CTCM), Certified Texas Purchasing Manager (CTPM) (Required within 180 days of hire), Certified Texas Contract Developer (CTCD) (Required within 180 days of hire)
• One (1) year of purchasing-related experience.
• Demonstrated experience in analyzing complex issues and working with multiple deadlines on time-sensitive projects.
• This position requires the ability to maintain the security and integrity of UTSA and its infrastructure.

Knowledge, Skills, and Abilities

• Proficient in Microsoft Office Suite.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Working Conditions

Office environment. Ability to travel to and from meetings, training sessions or other business-related events. Workdays, areas, and work hours may vary based on the needs of the department.

Physical Demands

Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally. Ability to exert up to 10 pounds of force to life, carry, push, pull or otherwise move objects.

This position primarily works remotely in Texas but may work on campus on an infrequent basis (approximately four days or less per month). When an employee is required to work on campus, travel and parking expenses are the employee's responsibility. Applicants must be adaptable and open to working in both environments.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.