Procurement Specialist II

Job Details

Position Title: Procurement Specialist II

Job Category: Academic Staff

Employment Type: Terminal (Fixed Term)

Job Profile: Procurement Specialist II

Job Duties:

The primary responsibilities of the Procurement Specialist II position are:

• Processing requisitions and purchase orders in accordance with policies and procedures
• Assisting faculty and staff with the e-procurement system.
• Providing guidance to faculty and staff in interpreting procurement policies and procedures
• Developing and managing solicitations (simplified bid, RFB, and RFP) in compliance with regulatory requirements
• Reviewing and negotiating terms and conditions of campus purchases
• Serving as the main point of contact for internal and external stakeholders
• Other duties as assigned

Key Job Responsibilities:

• Implements required reporting protocols with suppliers to allow measurement of cost savings, reduction, avoidance, supplier management, and risk mitigation programs and strategies
• Prepares and disseminates business cases to appropriate audiences, proposes strategic sourcing, and authors programs to stakeholders and institutional leadership
• Drafts, submits, and communicates outcomes of procurement requests to suppliers, stakeholders, and institutional leadership
• Establishes and maintains bid and proposal records to comply with record-keeping requirements
• Leads and executes the research of suppliers to understand available products and services, assesses market conditions, identifies supply options, and makes recommendations
• Serves as primary point of contact for external stakeholders, maintains contracts, and negotiates purchase prices to obtain timely and meaningful contract sourcing results
• Answers questions and provides guidance regarding specific commodities and service areas to various individuals and groups based on set material or standards
• Leads the development of complex solicitations requiring creative approaches to evaluation of third party sourcing options in compliance with regulatory requirements

Required Qualifications:

• Associate degree or equivalent experience
• Demonstrated ability to establish and maintain positive working relationships
• Excellent customer service skills when working with campus customers and external suppliers
• Ability to manage and prioritize multiple tasks and projects
• Ability to communicate professionally both verbally and in writing
• Ability to interpret and apply complex regulations, policies, and procedures
• Ability to work independently while exercising sound professional judgement
• Proficiency in office productivity software such as Microsoft Office Suite (i.e., Word and Excel)

Preferred Qualifications:

• Experience developing and managing simplified bids, requests for bids and/or proposals
• Experience working in a procurement role
• Experience negotiating contract terms and conditions
• Experience with e-procurement software (e.g., Workday or Jaggaer)