Procurement Specialist, Senior

Division of Finance and Administration

Georgia State University

The Division of Finance and Administration contributes to Georgia State University’s teaching, research, and public service mission by providing the university community and the institution’s constituents with quality services in a supportive and cost-effective manner. The division provides specialized expertise in the stewardship of human resources, financial assets, property, and facilities in the assurance of a safe environment for faculty, staff, students, and visitors to our campus.

The Division of Finance and Administration is currently seeking to hire an experienced Procurement Specialist, Senior. The Senior Procurement Specialist is a high-level position responsible for overseeing the daily review and approval of procurements related to construction, renovation and Facilities related projects.

WHAT MAKES GSU A GREAT PLACE?

• Flexible work environment.
• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship.
• A rapidly growing center within an academic setting.

WHAT WILL YOU DO:

The position involves processing requisitions and purchase orders through the Jaggaer platform and PeopleSoft. As a senior role, this position will support end-users with procurement concerns, help streamline procurement processes and may act on behalf of the Director of Purchasing in their absence.

Key responsibilities include preparing and processing general and complex Requests for Qualified Contractors (RFQCs), Requests for Proposals (RFPs) and Requests for Quotes (RFQs). High profile construction and renovation projects will require attending regular scheduled meetings with the executive leadership, Facilities-Design & Construction, as well as, construction vendors. This role will also handle general procurement duties during periods when construction project work is not active.

DUTIES AND RESPONSIBILITIES INCLUDE:

• Coordinate with departments to develop and prepare bid documents for the issuance of bids, requests for proposals, requests for information, requests for quotes, sole source, and sole brand.
• Prepares, issues, evaluates, and awards complex, formal, and technical Request for Proposals to obtain services and/or equipment.
• Perform site visits and pre-bid meetings for bid solicitations.
• Coordinates evaluation committee efforts and recommends award of contracts based on the evaluation committee's efforts.
• Coordinate any negotiations which may be required to ensure the most advantageous contract for the University.
• Administer contracts, renewals, extensions, and assessments on an annual basis.
• Works in concert with requesting department to confirm closing and/or canceling of purchase orders.
• Works in concert with Accounts Payable unit to review and analyze receipts and payments for goods and services purchased.
• Processes requisitions to purchase orders.
• Monitors and expedites the delivery of purchased goods and services.
• Review and change, as necessary, the purchase order type, category, and account code to determine the accurate spend for the University.
• Ensures orders are processed against the appropriate chart of accounts.
• Reviews requisition orders to verify accuracy, terminology, and specifications.
• Approve Panthermart non-catalog orders for a variety of goods and services.
• Monitors and maintains information on vendors and their associated performance.
• Establishes and manages professional relationships with vendors and internal stakeholders.
• Attend events, fairs, and exhibitions to keep abreast of the market's trends.
• File all procurement-related documents.
• Serve as the subject matter expert for Panthermart (Jaggaer) and provide advice, training, and departmental assistance in the processes associated with Panthermart.
• Performs other related duties as assigned.

Qualifications:

Minimum Requirements:

• Bachelor's degree and three years of related experience, or a combination of education and related experience.

Preferred Requirements:

• Construction Industry experience.
• Knowledge of PeopleSoft Financials and Jaggaer required.
• GCPA and GCPM Certifications offered by DOAS State Purchasing.
• Efficient in the use of Microsoft Excel, Word, and PowerPoint applications.
• Ability to communicate effectively both verbally and in writing.
• Effective time management and organizational skills.