Basis: 12 months
Advertised Job Summary: Under limited supervision and in accordance with State and University procurement related policies, rules and regulations, performs purchasing activities in support of departmental needs, primarily utilizing purchase orders and small purchase methods in accordance with applicable policies and procedures.
Job Related Minimum Required Education and Experience: Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Preferred Qualifications: Familiarity with or ability to learn the SC Consolidated Procurement Code as it relates to routine purchasing activities.
Knowledge/Skills/Abilities
- Ability to collect, compile and assemble information in a clear and concise manner; to present ideas effectively, orally and in writing; to organize and maintain data effectively.
- Ability to establish and maintain working relationships; and to communicate effectively with department personnel and general public.
- Basic knowledge of procurement processes, including quote solicitation and purchase order issuance.
- Ability to use a personal computer and financial/procurement systems.
- Strong organizational and analytical skills, with the ability to gather and present information clearly and accurately.
- Ability to interpret and apply policies and procedures to day-to-day transactions.
- Ability to work collaboratively with internal departments and external vendors.
Job Duties
Processes purchase transactions (40%): Processes purchase transactions ranging from routine small purchases with simple competition to more complex acquisitions requiring detailed specifications and evaluation. Obtains and evaluates quotes, issues purchase orders, and ensures compliance with applicable procurement policies and procedures.
Performs purchasing and contract administration duties (30%): Performs purchasing and contract administration duties from initial requirement development through close-out or property disposition, with an emphasis on small purchases and university Fixed Price Bids.
Processes and reviews change order requests (15%): Processes and reviews change order requests to ensure accuracy, proper justification, and compliance with applicable policies. Assists with fiscal year-end activities.
Performs a variety of administrative support functions (10%): Performs a variety of administrative support functions, including receiving and coordinating correspondence and requests, routing items to appropriate personnel, and preparing reports as needed.
Performs other related duties as assigned (5%).
