Procurement

Interacting courteously with others

Telephone etiquette; typing; preparing documents and spreadsheets; reliability; working as a team member on most tasks of job. 

Read and understand instructions, correspondence, reports 

Prepare clear, concise and grammatically correct memos, reports, and letters; prioritize workload; establish and maintain complex and effective filing system

Help supervise and support staff/student workers effectively to maximize output.

High school diploma or equivalent

knowledge of accounting principles, state, and federal regulations and laws, accounts payable and receivable and bookkeeping practices

Preferred Qualifications:

• Some college education preferred, ideally in the human resources or criminal justice fields.
• Demonstrated outstanding organizational skills; attention to detail; ability to work under minimal supervision; evidence of initiative and proactive approach to solving problems.
• Experience with Texas State software such as Banner, GATO, LOGI, Course Leaf, Slate, and SAP.
• Experience with travel, hiring, and purchasing processes; experience organizing and facilitating university events.
• Demonstrated ability to quickly learn new procedures and to problem-solve independently; excellent written and oral communication skills.

Job Description:
The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties:

• Review purchase orders and invoices.
• Type and proofread correspondence and forms.
• Prepare, review, and submit purchase orders and invoices.
• Process travel arrangements, applications, and reimbursements for all staff.
• Assist in preparing various activities and events.
• Manage all aspects of the recruitment process.
• Support outreach and engagement.
• Supervise student employees.
• Tabulate information.
• Prepare spreadsheets.

Additional Information to Applicants:
Must be able to complete a Personal History Statement and pass an in-depth background check for law enforcement administration.

Job Open Date: 09/21/2026
Job Close Date: 10/06/2026
Open Until Filled: No
Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start: 8:00AM
Normal Work Hours End: 5:00PM

Posting Notices:
Applicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system., Applicant must pass the drug and alcohol test relevant to the job posting title requirements.

Legal and Required Notices:
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Quicklink: https://jobs.hr.txstate.edu/postings/58493"">https://jobs.hr.txstate.edu/postings/58493

For a detailed description of this position and to apply, visit https://apptrkr.com/9841701"">https://jobs.hr.txstate.edu/postings/58493 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:
Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Why work @ Texas State?
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.


je-75eca6eebfcc4b5ba74274b82074870c