"Production & Facilities Coordinator"

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

Reporting to the Production & Facilities Manager, the Production & Facilities Coordinator is responsible for assisting with the management, coordination, and supervision of all events at the Iron Gate Theatre.

This role is part of the Penn Live Arts Production Department and will work most often at the Iron Gate Theater, but could be called on, as needed, to work in other Penn Live Arts venues. This role will be required to work autonomously at times, under the direction of the Production & Facilities Manager.

Job Description

Job Responsibilities

• Venue Coordination: work with the Production & Facilities Manager to ensure all activities are appropriately staffed & supported, providing much of the support themselves. Assist with facility schedule coordination and ensure stakeholder access when needed/scheduled.
• Production Coordination: assist with supervision of groups using the space, ensuring technical needs are met. Coordinate pick-ups and deliveries of materials and equipment.
• Facility Coordination: assist with the upkeep of the facility. Assist with housekeeping schedules & communications and place routine work orders with the property management company. Elevate any issues to PLA Supervisors, Managers, or Directors as needed.
• Data Management & Invoicing: Assist with all data management in PLA's event management platform. Work with Manager to ensure schedule, billing, and invoicing accuracy.
• Technical Theatrical Work: work as a crew member in departments as needed (lighting, audio, video, stagehand) primarily in Iron Gate Theatre, but in all PLA venues as needed.
• Stakeholder engagement: work closely with Production & Facilities Manager and Associate Director of Production Services to host technical training sessions in collaboration with PLA, Platt Student Performing Arts House, and the PAC Shop.
• Other duties and responsibilities as assigned.

Qualifications

• Associates of Arts, and 1 to 2 years of experience or equivalent combination of education and experience is required.
• Must have practical knowledge of theatrical lighting systems and practices (incandescent, LED, & moving fixtures, ETC Eos family consoles, DMX addressing), audio systems and practices (signal flow and patching, RF coordination, digital consoles: Yamaha CL/QL and Behringer X32), basic video projector set up and operation, stage carpentry and rigging, QLab software (audio and video), and safe work practices.
• Must have practical knowledge of facility maintenance, familiarity with building trades, common materials and construction practices.
• Must have expertise with Microsoft O365 (specifically Outlook, Word, SharePoint, OneDrive, and Excel). Experience with or aptitude to learn other software platforms such as Artifax and Smartsheet is required.
• Must have excellent verbal and written communication. This position requires significant night and weekend hours during busy parts of the season.

Application Requirement

A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Penn Live Arts

Pay Range

$17.07 - $22.00 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.