PROGRAM ADMINISTRATIVE ASSISTANT – CHILD DEVELOPMENT
CENTER
MALCOLM X COLLEGE
Malcolm X College is currently seeking a
Program Administrative
Assistant for the Child Development Center.
The
Child Development Laboratory Schools will lead the City
of Chicago in providing high-quality, comprehensive programs, as
well as demonstration and training sites that serve faculty,
students, and children of college staff and the greater Chicago
community. Our mission is to provide superb Early Learning services
for preschool children and their families. This means a commitment
to implementing practices based on established standards and
research in the fields of Early Care and Education. Finally, this
also means a commitment to providing support to City Colleges of
Chicago students, staff and the broader community. The program’s
approach to Child Development and Education is developmentally and
linguistically appropriate and demonstrates the understanding that
children have individual rates of development, interests,
temperaments, languages, cultural backgrounds, and learning styles.
Families are considered the child’s first teachers and partners in
their children’s education.
The mission of
Malcolm X College is to provide accessible
liberal arts and health-focused education that fosters personal and
professional achievement. To fulfill this mission, we focus on the
following core values: accountability, community, diversity,
empowerment, learning, and respect.
PRIMARY OBJECTIVE
Under the direction of the Site Director – Child Development
Center, the
Program Administrative Assistant – Child Development
Center is responsible for assisting the Site Director in areas
of enrollment, attendance, health, safety and nutrition in
accordance with Head Start regulations, licensing and accreditation
standards. The Program Administrative Assistant will assist in
filing and record keeping, creating documents and reports and act
as the first point of contact for parents and visitors to the Child
Development Lab Schools. Performs related duties as required.
ESSENTIAL DUTIES
- Adheres to NAEYC Code of Ethical Conduct, demonstrating a
professional attitude and work ethic. Demonstrates respect for
children, families and colleagues at all times.
Assists in recruiting, enrolling, and maintaining information
about eligible children for the center by gathering and entering
data and maintaining appropriate files, binders and children’s
folders.
Directs parents, visitors and faculty to appropriate staff
persons via face-to-face and telephone contacts.
Under the supervision of Site Director, works with parents on a
variety of issues surrounding enrollment, fee payment, and family
concerns.
Assists in management of accounts payable and receivables;
maintains tracking of volunteer hours for in-kind billing.
Creates, revises and updates all documents, memos, letters, and
forms as needed for all funding sources as well as edits and
distributes monthly newsletter.
Completes monthly reports and provides other assistance to Site
Director, as needed.
Enters information into child development schools management
tracking systems. This information would include, but not be
limited to, attendance, health information, family information, and
staff information.
Coordinates student observers, visitors and tracks student
hours as well as maintains appropriate documentation.
Assists Family Services Coordinators with assigned tasks.
Maintains inventory and orders office and classroom materials
and supplies.
Works with the college to ensure center receiving appropriate
food service.
Documents problems with services. Required to attain food
service license and assist with food disbursement. May be asked to
assist with ordering food as needed.
Maintains office environment for excellent customer
service.
Performs related duties as assigned.
QUALIFICATIONS
- Associate’s Degree in Business, Education or a related field,
plus two (2) years of experience in completing clerical tasks and
working with clients/customers required. Bachelor’s Degree
preferred.
- Work experience in a Head Start center or social service agency
is preferred.
- Must have a “customer service” attitude, as the position
requires a great deal of interaction with parents and staff.
- Position requires strong oral and written communication
skills.
- Must be highly organized, motivated and able to meet
deadlines.
- Must be able to work independently with limited
supervision.
- Must have computer skills and a working knowledge of Microsoft
Office Suite (Word, Excel, PowerPoint).
SALARY RANGE: $54,835.31-57,577
Offered salary will be determined by the respective collective
bargaining agreement and applicant's education, experience,
knowledge, skills and abilities.
Benefits information is found at
https://www.ccc.edu/departments/Benefits/
This position is represented by the Local 1708 union.
We are an equal opportunity and affirmative action
employer.
Chicago residency is required for all full-time employees within
6 months of hire
Thank you for your interest in City Colleges of
Chicago!
Additional Information
- Salary Range: Salary Range: $54,835.31-57,577.01