Program Administrative Coordinator, PA Program, Knoxville

Department: Physician Assistant

Position Category: Staff Full Time

The Physician Assistant (PA) Program Administrative Coordinator shall provide administrative support to the faculty and staff of the LMU-Knoxville PA Program. She/he will maintain the departmental office; coordinate program meetings, events, and travel; and assist the Admissions and Community Relations Coordinator. She/he will provide direct support to the PA Program Director to include assisting with the programs budget, coordinating program communication with outside professional entities, and participating in program recruitment functions.

Required Qualifications: High school diploma; two years of office experience; excellent oral, written, organizational, and computer skills; experience with Microsoft products (Microsoft Word, Microsoft Excel, Microsoft Outlook).

Preferred Qualifications: Two-year degree; work experience in an academic setting; experience with online learning platforms (such as Blackboard).

Campus: LMU- West Knoxville

Posting Number: S04752P

Job Open Date: 09/15/2025

Job Close Date: 12/15/2025

Open Until Filled: No

Job Duties

• promote the mission of LMU and the PA Program to all faculty, staff, students, and to the community at large;
• promote effective working relationships among faculty, staff, and students;
• comply with faculty/staff policies and procedures;
• attend LMU staff meetings and serve on committees as assigned;
• greet visitors and answer telephone calls and email communications in a friendly, professional manner and offer assistance;
• open and sort mail;
• provide office support (typing, copying, scanning, filing, etc.;
• order and maintain office supplies;
• operate and maintain office equipment;
• assist with budget preparation and requests and maintenance of budget records;
• initiate and maintain PA Program databases with contact information for faculty, staff, students, alumni, clinical sites/preceptors, supply vendors, and other professional contacts;
• facilitate contact between faculty, staff, and professional contacts;
• record and maintain PA Program Faculty/Staff and Faculty Committee meeting minutes and other meetings as assigned;
• coordinate meeting space, housing, meals, and other items required for the annual PA Program Faculty/Staff Retreat for Accreditation Compliance Review;
• work with faculty and staff on an ongoing basis to maintain program compliance with the Accreditation Review Commission on Education for the Physician Assistant, Inc. (ARC-PA) and the Southern Association of Colleges and Schools (SACS) criteria for accreditation and reaccreditation;
• coordinate meeting/event space, meals, and other items required for open house events for prospective PA Program students and orientation, white coat ceremony, and graduation for matriculated PA Program students;
• process credentialing paperwork for graduating students and alumni;
• assist in coordinating travel arrangements for PA Program faculty, staff, and invited guests as needed;
• assist the Admissions and Community Relations Coordinator with ordering of promotional materials and organization of special events as needed;
• assist in the search process for selecting PA program staff;
• assist in training new staff members;
• provide the Program Director with monthly updates on the status of departmental issues;
• interact directly with executive assistant(s) to LMU president and vice presidents regarding budget, personnel, and other appropriate issues;
• facilitate Information Services support for written examinations;
• proctor written examinations;
• schedule testing space for written examinations;
• ensure accommodation needs are met for students with testing accommodations;
• complete initial screen of student applications for admission;
• assist with student applicant interviews;
• assist with student matriculation and
• perform other duties as assigned.

To apply, please click here.