Job Description

Position Summary:
The Program Administrator II supports the daily administrative and operational needs of Dr. Szablowski’s Laboratory for Noninvasive Neuroengineering in Rice University’s Department of Bioengineering. Working closely with the principal investigator, lab members, and university partners, this position coordinates the administrative activities that support multiple research projects and related lab operations. Responsibilities include compliance and reporting support, scheduling, purchasing and timekeeping assistance, project documentation, service renewals, and equipment-related coordination. The role is expected to proactively anticipate administrative needs, initiate and independently carry routine processes through completion, and maintain reliable follow-through without requiring day-to-day direction from the principal investigator. The position keeps the principal investigator appropriately informed of progress, deadlines, and exceptions requiring a decision.

Special Instructions to Applicants: All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

More information about the Szablowski lab:
https://www.szablowskilab.org

About George R. Brown School of Engineering and Computing:

The George R. Brown School of Engineering and Computing ranks among the top 20 undergraduate engineering programs (US News & World Report) and is strongly committed to nurturing the aspirations of faculty, staff, and students in an inclusive environment. We seek greater representation of women, minorities, people with disabilities, and veterans in disciplines in which they have historically been underrepresented; to attract international students from a wider range of countries and backgrounds; to accelerate progress in building a faculty and staff who are diverse in background and thought, and we support an inclusive environment that fosters interaction and understanding within our diverse community.

Ideal Candidate Statement:
The ideal candidate is a proactive, dependable, and service-oriented administrator who takes ownership of the lab’s routine administrative work. They anticipate upcoming needs and deadlines, initiate appropriate action, obtain needed information from lab members and university partners, and follow each item through completion. They are highly organized, attentive to detail, and comfortable managing multiple administrative priorities in a fast-paced research environment with limited day-to-day direction. They communicate clearly, exercise sound judgment, and keep the principal investigator informed primarily when a decision, approval, or escalation is needed. Experience supporting research or another complex technical environment would be particularly valuable.

Workplace Requirements:
This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range: $50,000 annually, commensurate with experience

*Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements:

• Bachelor’s degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis.

Job Description

Position Summary:
The Program Administrator II supports the daily administrative and operational needs of Dr. Szablowski’s Laboratory for Noninvasive Neuroengineering in Rice University’s Department of Bioengineering. Working closely with the principal investigator, lab members, and university partners, this position coordinates the administrative activities that support multiple research projects and related lab operations. Responsibilities include compliance and reporting support, scheduling, purchasing and timekeeping assistance, project documentation, service renewals, and equipment-related coordination. The role is expected to proactively anticipate administrative needs, initiate and independently carry routine processes through completion, and maintain reliable follow-through without requiring day-to-day direction from the principal investigator. The position keeps the principal investigator appropriately informed of progress, deadlines, and exceptions requiring a decision.

Special Instructions to Applicants: All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

More information about the Szablowski lab:
https://www.szablowskilab.org

About George R. Brown School of Engineering and Computing:

The George R. Brown School of Engineering and Computing ranks among the top 20 undergraduate engineering programs (US News & World Report) and is strongly committed to nurturing the aspirations of faculty, staff, and students in an inclusive environment. We seek greater representation of women, minorities, people with disabilities, and veterans in disciplines in which they have historically been underrepresented; to attract international students from a wider range of countries and backgrounds; to accelerate progress in building a faculty and staff who are diverse in background and thought, and we support an inclusive environment that fosters interaction and understanding within our diverse community.

Ideal Candidate Statement:
The ideal candidate is a proactive, dependable, and service-oriented administrator who takes ownership of the lab’s routine administrative work. They anticipate upcoming needs and deadlines, initiate appropriate action, obtain needed information from lab members and university partners, and follow each item through completion. They are highly organized, attentive to detail, and comfortable managing multiple administrative priorities in a fast-paced research environment with limited day-to-day direction. They communicate clearly, exercise sound judgment, and keep the principal investigator informed primarily when a decision, approval, or escalation is needed. Experience supporting research or another complex technical environment would be particularly valuable.

Workplace Requirements:
This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range: $50,000 annually, commensurate with experience

*Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements:

• Bachelor’s degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis.