Program Aide, TRiO

disadvantaged students. Students served in this program are either low income, first generation college students, or show a need for academic support. This is a part-time (up to 28 hrs/wk), temporary position hired on a short-term, temporary contract.

Description

• Perform a variety of clerical and secretarial duties; assist in assuring smooth and efficient office operations; coordinate flow of communication and information, review, revise, verify and proofread a variety of documents.
• Compile information and prepare and maintain a variety of confidential records, logs and reports related to program, students, attendance, and assigned duties;
• Establish and maintain filing systems, databases, archives and student files for department.
• Input a variety of data into an assigned computer system; initiate queries and generate various computerized lists and reports as requested; assure accuracy of input and output data.
• Process a variety of forms and applications related to program; duplicate and distribute materials as needed.
• Receive visitors, including administrators, staff, parents and the public and provide information or direct to appropriate personnel; respond to inquiries and provide information and assistance related to office or program operations, activities, policies and procedures.
• Compose, independently or from oral instructions, note or rough draft, a variety of materials such as , forms, letters, labels, fliers, invitations, ads, posters, newsletters, brochures, certificates and other materials.
• Coordinate, schedule and attend a variety of meetings and events; prepare and send out notices of meetings; compile and prepare agenda items and other required information for meetings, summer programs, workshops and other events; set up supplies for meetings; take, transcribe and distribute minutes as directed.
• Monitor students in the program.
• Maintain appointment and activity schedules and calendars; coordinate travel arrangements and hotel reservations as necessary; reserve facilities and equipment for meetings and other events as needed.
• Monitor inventory levels of office and designated supplies; receive and maintain appropriate levels of inventory as required; process purchase requisitions and invoices as assigned.

Education and Experience

High school diploma and two years of clerical or secretarial experience involving frequent public contact.

Minimum References Needed

3