Job Summary This position is responsible for facilitating the processes and operations of the assigned program or area.
Essential Functions Serve as point of contact for the assigned program/area. Provide program information and assistance to potential and current students, college staff, campus managers, site staff and the general public via telephone, emails and in person. Maintain internal department documents and files; maintain confidentiality of verbal and written students and staff information records. Process and maintain program records including timely and accurate data entry of personal student information, attendance, assessment scores and other required information. Pre-register program and/or in-service participants, as well as assist with registration at in-services and large professional development events. Assist with student recruitment through attendance at community outreach events. Prepare and disseminate student registration/orientation publications as appropriate. Assist with student registration/orientation and/or professional development sessions including securing room reservations, materials preparation, on-line registration and other related activities. Compile data from a variety of sources and design, and produce reports as needed. Assist instructors with support duties including making copies, student attendance follow-up, preparing student sign in/out logs and administering student's assessment. Maintain various department records, inventory of supplies. Assist with end of semester class close-out. Perform other duties, tasks and assignments as required. Qualifications Education & Experience High School Diploma or equivalent required 2 years progressive secretarial experience required Higher education experience preferred Bilingual (English/Spanish) preferred Licensing & Certification Valid Texas Driver License Special Skills MS Office Programs Information Management Systems Competencies Delivering High Quality Work Accepting Responsibility Serving Customers Supporting Organizational Goals Driving Continuous Improvement Acting with Integrity Thinking Critically Managing Change Communicating Effectively Working Conditions General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays. SECURITY SENSITIVE: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215 The Organization Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country's largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities. The Team Play a central role at HCC as you keep our everyday operations running like clockwork. You'll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you'll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people. Location Houston is a city with limitless possibilities: Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City's 55. Approximately 145 languages are spoken here. Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed. Houston is a major-league sports town, and don't forget the annual Houston Livestock Show & Rodeo. The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round. World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation's top institutions. With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston's cultural scene. Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines. If this sounds like the role for you and you're ready to join an amazing team, please apply right away.
