Chatham University welcomes your interest in employment
opportunities and encourages you to review open positions. Please
note that Chatham does not accept unsolicited applications.
Program Assistant
Chatham University is seeking a detail-oriented
Program
Assistant to join the Arts, Design and Communications
department.
Under limited supervision, provide high level support in areas of
communications, fiscal oversight, database development and
management, report preparation, event planning, and logistics. This
position is an integral part of the day-to-day operations of the
Arts, Design & Communication department. The ideal candidate is
enthusiastic, invested, and trustworthy with a preference for a
fast paced and ever-evolving work culture.
Responsibilities:
- Provide quality information, direction, and assistance to
faculty and staff as well as incoming, currently enrolled students,
and alumni.
Manage timelines, priorities and multi-task while working
independently or with limited supervision.
Prepare and monitor faculty contracts as well as other
department correspondence as needed.
Order supplies for the department.
Monitor and regularly balance departmental budget.
Record meeting minutes and distribute to meeting
attendees.
Generate standard and custom-request reports on a regular and
as-needed basis.
Assist with scheduling meetings, classes, events, field trips,
transportation, etc.
Facilitate mail distribution and collection.
Assist with Admissions activities such as planning a student
visit to the department.
Compile aggregate data and format reports that are utilized for
departmental reports.
Create and manage a database of students, courses, schedules,
faculty and alumni.
Correspond with students in a professional and effective
manner.
Post information to social media and manage social media
sites.
Event planning, including communicating updated and timely
information, budget, location negotiations, dining, and audiovisual
equipment arrangements.
Disseminate electronic surveys and other data collection tools
and compile results of course, program, and alumni surveys.
Qualifications:
- Minimum of Associate Degree, Bachelor’s Degree preferred.
- Strong communication skills, written skills, and computer
skills.
- Strong organizational skills.
- Proficient in Microsoft Office applications.
- Proficiency in Adobe applications is preferred.
- Ability to communicate task status and completion daily.
- Ability to interact and work well with faculty, students,
alumni, and colleagues.
- Proven track record in administrative accuracy and quality
monitoring.
Salary Range:
$34,600-$39,350. 35 -hour work week.
Exact compensation based on candidate skills and experience.
How to Apply:
Applications accepted only via
www.chatham.edu/careers (direct link is
https://chatham.wd12.myworkdayjobs.com/ChathamUniversity/job/Pittsburgh-PA/Program-Assistant---Arts--Design---Communication_JR00000972
) and follow the instructions to complete the application process.
To ensure full consideration, please include:
- Cover Letter outlining your qualifications for the
position
- Curriculum Vitae or Resume
- Contact information for three professional references
All application materials should be uploaded at the same time at
the time of application. The system will not allow
applicants to make edits to their applications after
submission.
Chatham University strives to promote a campus environment that
understands and embraces multiculturalism while increasing
individuals' intercultural competence. We actively work to build
and sustain a diverse and culturally vibrant campus, which promotes
employee and student success and retention.
Chatham University is an Equal Opportunity Employer with a
strong commitment to diversity, inclusion, and equity. Chatham
University does not discriminate on the basis of race, creed,
color, religion, gender, gender identity, gender expression, sex
(including pregnancy, childbirth, reproductive health decisions, or
related medical conditions), sexual orientation, age, national
origin, age, disability, genetic information, veteran status,
marital or family status, political affiliation, or any other
characteristic protected by applicable law.
