SUMMARY
The Program Assistant provides administrative and logistical support for the Office of the Vice President for Peace Programs. The Program Assistant organizes meetings and events, conducts research, and supports staff in preparing analytical reports and other documentation. Handles preparations, scheduling, logistics, and other various requirements for domestic and international travel. Drafts contracts, budgets, and donor reports with manager guidance. Assists assigned managers and team members…
by maintaining calendars, receiving, and composing communications such as correspondence and replies to inquiries. Performs other related duties as required.
This position is Atlanta-based and may involve domestic and international travel. Due to the travel requirement, Hostile Environment Awareness Training (HEAT) will be required.
FORMAL JOB DESCRIPTION
- Provides administrative and logistical support for projects, initiatives, and programs within an NGO environment.
- Assists assigned managers and team members by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries.
- Handles preparations, scheduling, logistics, and other various requirements for domestic and international travel.
- Drafts contracts, budgets, and donor reports with direction from manager.
- Processes financial documents including contracts, expense reports, invoices, etc.
- Writes routine reports and correspondence, and assists with the development of project/program materials.
- Organizes meetings and events.
- Works with and maintains data management and filing for projects/program.
- Serves as an administrator of work product with other programs/departments, i.e. finance, program development, public information, etc.
- Liaises and communicates with project consultants and field office staff, providing logistical and administrative support, as directed.
- Conducts research and provides support to one or more staff members in regards to project and programmatic efforts.
- May supervise work study students and volunteers.
- Performs other related duties as required.
MINIMUM QUALIFICATIONS
- A high school diploma or equivalent AND five years of administrative experience, OR a bachelor's degree. Proficiency with various personal computer software applications.
PREFERRED QUALIFICATIONS
- Experience working in international development, human rights, peacebuilding, the rule of law, or democracy promotion.
- Experience supporting an executive.
