Sort and file documents and records, maintaining alphabetical
index and cross-reference files.
May serve as initial source of information and assistance to
students and program participants; answer the telephone and assist
students, district staff, and the public, giving information on
program policies and procedures.
Develop and maintain spreadsheets, databases, and other
automated systems; compile, verify and format information and data
from a variety of sources for statistical and financial
reports.
Schedule meetings, classes, and appointments as assigned.
Make referrals to services and programs available through other
district departments/divisions and outside agencies.
Compose routine correspondence independently; prepare a variety
of contracts.
Act as program liaison to vendors and outside
organizations.
Maintain ledger of expenses and revenues; calculate, collect,
and process fees, charges, and donations; verify and process
purchase orders and invoices.
Assist with program outreach and marketing efforts by preparing
and disseminating informational brochures, flyers, and other
materials; may participate in outreach events such as college
fairs.
May set up classrooms or meeting rooms and prepare various
materials to be used by presenters.
May assist students with technology-related issues including
basic operational issues and/or use of specialized software.
May assist with program specific duties such as test proctoring
and accommodation assistance and recordkeeping.
Perform related duties as assigned.
Working Conditions:
Other Duties:
Physical Demands:
Application Information:
APPLICATION INFORMATION:
- Interested applicants must submit online all materials
requested, including:
- A completed online West Valley-Mission Community College
District application; and
- Resume
All sections of the online application, including Education and
Work History, must be completed thoroughly.
Supervisor(s) name(s) and telephone numbers must be included in
the application.
Incomplete applications will not be considered.
Do NOT send unrequested materials. Unrequested materials will
be removed from your application and will not be used for
consideration of employment.
The employment application and supporting documents represent
you; it is to your advantage to fill out the application form
carefully and completely.
For reasonable accommodations and assistance, contact:
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2174 Fax: (408) 867-9059
Email: Jobs@wvm.edu
Selection Process:
SELECTION PROCESS INFORMATION:
- Applications will be screened by appropriate department
representatives on an as-needed basis. Qualified applicants who
best meet the needs of the division will be contacted for an
interview.
- Travel expenses to attend the interview are the responsibility
of the candidate.
- Applications will remain in our online system for 1 year. Each
year, part-time pools will be refreshed and applicants will be
notified of the opportunity to re-submit application.
- Application materials become the property of the District and
will not be returned or duplicated.
- The District reserves the right to contact former, current, the
most recent employers, and others to investigate past employment
records of applicants.
- Offers of employment are contingent upon the successful
clearance from a criminal background check, freedom from
tuberculosis, and proof of identity and eligibility to work in the
United States prior to the first day of work.
EEO STATEMENT:West Valley-Mission Community College District is an
Equal Opportunity Employer that seeks to employ a diverse workforce
who will contribute to an inclusive and welcoming educational and
employment environment. The District is committed to
nondiscrimination on the basis of ethnic group identification,
race, color, national origin, religion, age, sex, physical
disability, mental disability, genetic information, ancestry,
gender identity, gender expression, sexual orientation, language,
accent, citizenship status, transgender status, parental status,
marital status, economic status, military or veteran status, and
medical condition consistent with applicable federal and state
laws.
COVID-19 Vaccine Requirement
West Valley-Mission Community College District is committed to
protecting the health and well-being of students, faculty, staff,
administrators, and the communities it serves. As such, the Board
of Trustees has adopted policies requiring COVID-19 vaccinations
for all employees and students of the district. Accordingly, new
employees must comply with the vaccine mandate prior to hire. See
vaccine mandate information at (
https://www.wvm.edu/covid-19/Pages/District-Vaccination-Policy.aspx).
Special Instructions to the Applicant:
Posting Detail Information
Posting Number: FY21/22-016POOL
Open Date: 03/11/2022
Close Date:
Open Until Filled: Yes
For more information on this position and to apply, please visit
our website at the following link: wvm.peopleadmin.com
West Valley-Mission Community College District is an Equal
Opportunity Employer.
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