Program Associate, Democracy Program
Summary
The Program Associate organizes, coordinates and plans operational facets of the Democracy Program's projects. Works with relevant headquarters, project field staff, consultants and external experts to achieve project goals. Conducts research and gathers accurate information to develop publications. Represents the program at international meetings and conferences, and networks with affiliated groups. May write or develop project and budget documents, reports, speeches, briefings, newsletters, promotional materials, grants or other written materials related to the program. May assist in identifying funding resources and developing fund-raising strategies and initiatives. Prepare operational reports to assist in effective decision-making. Manages relevant budgeting, grant and sub-grants, accounting, and program files. Monitors expenditures and may prepare financial reports. Provides limited administrative support, and assists in handling logistics for meetings, conferences and travel. May supervise interns, work-study students, volunteers. Performs related responsibilities as required. Includes occasional travel. Due to the travel locations, Hostile Environment Awareness Training (HEAT) will be required.
Formal Job Description
- Primary duty is organizing, coordinating, and planning operational facets of a global program and its related activities which include, but are not limited to the following: researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input.
- Monitors and reports progress of objectives and goals of the program.
- Develops promotional materials/venues, manages relational databases, and establishes/forecasts budget requirements.
- Develops work plans to accomplish objectives and monitors progress toward their achievement.
- Monitors expenditures and may prepare financial reports; may assist in identifying funding resources and developing fund-raising strategies and initiatives.
- Prepares operational and statistical reports to assist in effective decision-making.
- Conducts training, represents the program at international meetings and conferences, and networks with affiliated groups.
- May write or develop reports, speeches, briefings, newsletters, promotional materials, grants or other written materials related to the program.
- Conducts research and gathers accurate information to develop various publications.
- May plan, administer, or monitor the program's budget or related grants.
- May assist in developing and coordinating program-related conferences, conventions, or meetings.
- May supervise staff.
- Performs related responsibilities as required.
- This is not an administrative support position.
Minimum Qualifications
Bachelor's degree in a field related to the program and two years of related experience or an equivalent combination of education, training and experience.
Preferred Qualifications
- Post-graduate degree in international studies, political science, public policy or related field, or Juris Doctorate.
- Two years working on issues related to human rights, governance, elections and/or related areas.
- Program management experience and proficiency in developing and implementing programs related to human rights, CSO capacity building, governance, elections and/or related areas.
- Experience in supervision; budget preparation, tracking and execution; and relationship building.
- Familiarity with NGOs and project-based fundraising.
- Strong collaborative problem solving and analytic skills, a high level of personal energy, positive attitude and ability to work in a team setting.
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