Job Title: Program Associate, Gift Processing & Donor Recognition
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 63639
Department
Responsibilities
This position provides direct support to the Executive Director of Alumni Outreach and Engagement and the Development Officer at the College of Law. The role is responsible for managing the gift processing and stewardship functions, maintaining records on gift agreements, and serving as the primary liaison between the College of Law Office of Development & Alumni Affairs, the law school’s Fiscal Office, and the FSU Foundation.
Responsibilities include, but are not limited to:
Gift Processing
Manage all aspects of gift processing, including cash, check, and credit card contributions. Prepare deposits transmit to the Foundation. Ensure all gift processing complies with the law school’s Fiscal Office and FSU Foundation requirements.
Donor Recognition Process
Prepare and send acknowledgment letters to donors. Maintain spreadsheets for all gifts over $250, ensuring complete donor information for the Executive Director of Alumni Outreach and Engagement. Send email notifications of major gifts and Book Award pledge payments/fulfillments to the Dean, Executive Director, and Development Officer. Coordinate the content and production of the fiscal year-end Annual Report.
Serve as Liaison
Act as the primary point of contact for all College of Law gift-related inquiries. Serve as the main liaison between the Office of Development & Alumni Affairs, the law school’s Fiscal Office, and the FSU Foundation. Reconcile gift information across departments, ensuring accuracy of transactions and monitoring for discrepancies. Prepare and track payment and disbursement requests to the Fiscal Office and FSU Foundation.
Pledges and Records
Monitor pledge payment activities to ensure timely and accurate processing. Generate and distribute electronic and hard copy pledge reminders for annual fund, Book Awards, Fundathon, event sponsorships, and special gifts. Maintain detailed subsidiary records and reports to support the Office of Development & Alumni Affairs. Create and manage all office financial and giving reports, nd maintain an organized system for gift agreements. Set up and maintain files for new contracts, Book Awards, endowed chairs, professorships, and scholarships.
Integrated Fundraising Platform and Database Maintenance
Manage the integrated fundraising software, including creating and updating campaigns such as Fundathon and other solicitations. Provide training and support for platform users and generate constituent and giving data reports and metrics. Assist with data maintenance by providing new gift, contact, demographic, and relationship information received to the FSU Foundation.
Special Programs and Inventory
Assist with Law Legacy Brick and Book Award programs, including creating and distributing promotional materials and regularly updating program content. Serve as a resource for questions regarding program giving requirements and benefits, and coordinate logistics for brick installations. Manage inventory of stewardship merchandise, monitor stock levels, and place orders as needed. Assist with the design and selection of merchandise and coordinate with eFollett and the university bookstore on retail law school merchandise.
Perform additional responsibilities as assigned by the Dean, Executive Director of Alumni Outreach and Engagement, and Development Officer.
Qualifications
High school diploma or equivalency and four years experience or a combination of post high school education and experience equal to four years.
Preferred Qualifications
Bachelor’s degree, with prior experience in gift processing or fiscal operations preferred.
Other Information
Schedule:
Full-Time – 40 hours per week. Monday-Friday 8AM-5PM. Occasional night and weekend hours required for special projects and events.
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about Florida State University and our campuses.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
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How To Apply
If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.
IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Click the links for Veterans’ Preference eligibility requirements and Veterans’ Preference required documentation (PDF), or call FSU Human Resources at (850) 644-6034.
Considerations
This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check.
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
Working at Florida State University
One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.
Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.
Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.
Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.
Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.
With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.
Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.
Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.
At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.