Monitor and manage faculty licensure and DEA registration renewals, ensuring compliance with all regulatory requirements.

Process faculty reimbursement requests in accordance with institutional and departmental policies.

Order and maintain office supplies for administrative and educational personnel.

Ensure departmental purchasing activities comply with university, state, and departmental procurement requirements.

Review and track departmental credit card transactions, ensuring required documentation is submitted accurately and timely.

Assist faculty with maintaining Faculty Success records, including activity reporting and curriculum vitae (CV) updates.

Provide administrative support to assigned subspecialty divisions, serving as a resource for faculty and staff on departmental processes and procedures.

Maintain accurate records, tracking systems, and documentation to support operational and financial activities.

Collaborate with faculty, staff, and departmental leadership to ensure efficient departmental operations and outstanding customer service.

Required Qualifications

High school plus six years experience in related field. Additional education may substitute for experience on a year for year basis.

Preferred Qualifications

Experience with administrative support or operational support within higher education.

Required Attachments

Resume / CV

Optional Attachments

Recommendation/Referral

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Job Type

Full Time

Pay Basis

Hourly

Pay Grade Minimum

15

Pay Grade Maximum

20

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan .

Grant Funded?

No

Travel Required

None

Shift

Day

Does this position work in a research laboratory?

No

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx .

Monitor and manage faculty licensure and DEA registration renewals, ensuring compliance with all regulatory requirements.

Process faculty reimbursement requests in accordance with institutional and departmental policies.

Order and maintain office supplies for administrative and educational personnel.

Ensure departmental purchasing activities comply with university, state, and departmental procurement requirements.

Review and track departmental credit card transactions, ensuring required documentation is submitted accurately and timely.

Assist faculty with maintaining Faculty Success records, including activity reporting and curriculum vitae (CV) updates.

Provide administrative support to assigned subspecialty divisions, serving as a resource for faculty and staff on departmental processes and procedures.

Maintain accurate records, tracking systems, and documentation to support operational and financial activities.

Collaborate with faculty, staff, and departmental leadership to ensure efficient departmental operations and outstanding customer service.

Required Qualifications

High school plus six years experience in related field. Additional education may substitute for experience on a year for year basis.

Preferred Qualifications

Experience with administrative support or operational support within higher education.

Required Attachments

Resume / CV

Optional Attachments

Recommendation/Referral

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Job Type

Full Time

Pay Basis

Hourly

Pay Grade Minimum

15

Pay Grade Maximum

20

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan .

Grant Funded?

No

Travel Required

None

Shift

Day

Does this position work in a research laboratory?

No

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx .