Description:
Coordinates and provides administrative support to an ongoing
program at the University.
1. Coordinates program to ensure that implementation and prescribed
activities are carried out in accordance with specified
objectives.
2. Participates in planning and developing methods for program
implementation and administration, coordinates program
activities.
3. Reviews records and reports of activities to ensure progress is
being accomplished toward specified program objective; recommends
modifications to methods or procedures as required to redirect
activities and ensure that objective is attained.
4. Prepares recurring program reports for management use.
5. May participate in preparing grant proposals to state and
federal agencies and private foundations.
6. May participate in budget planning and preparation and assist in
controlling expenditures in accordance with budget allocations for
the program.
7. May conduct formal training or instruction in a classroom
setting.
8. Interacts with faculty, staff and students to promote the goals
and objective of the program.
9. Performs other job-related duties as required.
Additional Posting Information:
Provides coordination and administrative support for undergraduate
and graduate academic programs within the Kathrine G. McGovern
College of the Arts. Under the direction of the Director for
Academic Advising & Curriculum Management, supports curriculum
and catalog administration, academic program and course-offering
planning, orientation, commencement, and other college-level
academic processes and initiatives. Works with academic units,
faculty, graduate program directors, advising staff, and university
offices to support effective academic program administration and
student progression.
Job Duties:
-Supports the Director for Academic Advising & Curriculum
Management in coordinating undergraduate and graduate curriculum
processes, including documentation, deadlines, committee materials,
approvals, records, and follow-up on approved actions.
-Coordinates undergraduate and graduate catalog updates and
maintains accurate information regarding degree programs,
requirements, courses, policies, and approved curricular
changes.
-Assists with academic program and course-offering planning by
compiling and reviewing information related to degree requirements,
course sequencing, enrollment, student need, section capacity, and
planned course offerings.
-Works with the Director, academic units, advising staff, and the
College scheduling function to support annual and semester course
planning and identify course availability or capacity issues
affecting student progression and degree completion.
-Coordinates administrative support for undergraduate and graduate
orientation, including timelines, academic materials,
communications, presentations, and participation by academic units
and university partners.
-Supports College commencement planning and implementation,
including student and academic information, communications,
ceremony materials, and coordination with academic units and
university partners.
-Assists with academic administrative processes, including
petitions and exceptions, graduation review, academic program
records, course permissions, and other undergraduate and graduate
academic actions as assigned.
-Provides information and administrative support to faculty,
graduate program directors, advising staff, and academic units
regarding curriculum processes, academic program requirements,
deadlines, and established College procedures, referring complex
matters to the Director as appropriate.
-Maintains academic program records, curriculum documentation,
calendars, tracking systems, and related information and follows up
with appropriate faculty and staff regarding outstanding actions
and deadlines.
-Compiles reports and academic program information and assists the
Director with enrollment analysis, academic program reviews,
student-success initiatives, and process improvements.
-Supports the Director with College academic initiatives, special
projects, meetings, and coordination with academic units and
university partners.
-Performs other job-related duties as assigned.
Experience will be considered in lieu of
education.
Education will be considered in lieu of
experience.
MQ: Education: Requires a basic knowledge of grammar, spelling,
punctuation and simple mathematical functions like percentages,
ratios, etc. as might normally be acquired through attainment of a
high school diploma or GED. Experience: No experience required
All positions at the University of Houston-System are security sensitive and will require a criminal history check.
The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.
