"Program Coordinator"

Job Description

Program Coordinator

Wright State University

EEO Statement: Wright State University is an equal opportunity employer.

Faculty Rank or Job Title: Program Coordinator

Job Category: Administrative (exempt/non-exempt)

Department: School of Professional Psychology

EEO number: 25H342

Position FTE: 1.0 FTE

Minimum Annual or Hourly Rate: $17.00/hr

Salary Band: UC HR3

Job Summary/Basic Function
Program Coordinator is responsible for providing planning and administrative support for Professional Psychology within the College of Health, Education, and Human Services related to the needs of their doctoral program.

Minimum Qualifications
Bachelor's degree in a related field and a minimum of 2 or more years of related work experience or Associate's degree with four years of work related experience.
Excellent interpersonal, verbal, and written communication skills.
Strong organizational skills and attention to detail.
Experience with Microsoft Word, and Excel as well as database management.

Preferred Qualifications
Experience with website maintenance, social media platforms.
Ability to multitask in busy office environment.

Essential Functions and percent of time
Provide support for unit's activities and programs including submitting required documentation to Curriculog for program curriculum approvals and coordinating planning efforts for events such as graduation, convocation, etc. Conduct degree audits and work with licensure and/or certification agencies to confirm student eligibility to sit for exams. Work with clinical sites to ensure required documentation is completed for student field experiences and CHEH administration to ensure scholarships are awarded as directed by site agreements. Maintain student database(s) as appropriate. Attend on-campus and off-campus as well as virtual college fair events to promote programs. (60%)

Assist with design and distribution of program course guides, marketing materials and promotional items. Create, maintain and update program websites. Coordinate with faculty, advisors and administrators to determine cohorts and start dates. Submit course schedules to the registrar's office according to current policies and procedures. Maintain and update programs of study for students and distributing as appropriate. Assist program directors with accreditation reports. (15%)

Hire and supervise graduate assistant(s) and/or student employees for administrative support of the assigned program. Manage the workflow for curriculum through the University system for assigned program. (10%)

Manage program expenses while utilizing university systems for purchases and reimbursements. Verify enrollment numbers for billing roster from partnering organizations. (10%)

Perform other duties as assigned. (5%)

Working Conditions
Standard office setting. May be required to work evenings and/or weekends for special events.To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free.  Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University.  This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees. 

Special Instructions to Applicants
Please submit a cover letter and resume with your application.

First Consideration Date: 08/24/2025

Closing Date:

Open Until Filled: Yes

To apply, please visit: https://jobs.wright.edu/postings/21334