Coordinates medical student clerkships, electives, visiting students, and outside rotators within Anesthesiology and its subspecialties. Generates, maintains, and distributes clinical and educational schedules.Communicates schedules, policies, deadlines, expectations, orientation information, and clinical education requirements to students and faculty. Responds to routine student inquiries and directs academic, performance, professionalism, or other concerns to appropriate clerkship leadership.Collects, maintains, audits, and reports medical student clinical education records, schedules, placement information, and related program documentation. Maintains and updates clerkship policies, forms, templates, orientation materials, and educational resources.Utilizes the Visiting Student Learning Opportunities (VSLO) system to support visiting student applications, rotations, scheduling, and related program administration.Evaluations and Educational Program Management:- Creates, assigns, matches, and tracks evaluations in New Innovations for medical student clerkships, residency, and fellowship programs, ensuring evaluations are appropriately linked to learners, rotations, faculty, and preceptors.
- Monitors completion of student, resident, fellow, faculty, and preceptor evaluations and follows up as needed to support timely completion and accurate program records.
Medical Student Residency Application Support:- Coordinates and tracks materials for Department Chair letters, Clerkship Director letters, Letters of Recommendation, scholarship letters, specialty-specific evaluations, SLOEs, and other residency application documentation.
- Provides administrative support for medical student residency applications through ERAS, including uploading and managing departmental letters and documentation and tracking applicable deadlines and specialty-specific requirements.
Departmental Educational Support:- Provides administrative support to the Medical Student Clerkship Director, Senior Program Manager, Senior Program Coordinator, and educational program leadership as assigned.
- Provides cross-coverage and administrative assistance for residency and fellowship programs as needed to support the Department of Anesthesiology's educational mission.
- Processes and maintains financial transactions related to educational programs, including PCard transactions, reimbursements, purchasing, and other program-related expenses in accordance with University policies and procedures.
Knowledge, Skills & Abilities:- Ability to communicate effectively with different groups and individuals.
- Attention to detail, and high degree of openness to new approaches and new ideas.
- Ability to handle confidential and sensitive information.
- Proficient with MS office (e.g., Outlook, Word, Excel and PowerPoint), and online collaboration tools (e.g., Google Docs, Box, Teams).
- Ability to independently manage multiple responsibilities, set appropriate timelines, and ensure projects and assignments are completed by established deadlines.
- Ability to build and maintain collaborative working relationships with the education team, department staff, program leadership, and medical school administration to coordinate priorities effectively and achieve shared goals.
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.Minimum Qualifications- Bachelor's degree or equivalent advanced learning attained through experience required.
- Up to 1 year of relevant work experience required.
FLSA: Non-Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Academic Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $22.77 - $28.46
Compensation Type: hourly rate
Grade6
Compensation GuidanceThe
Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The
Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our
Applicant Compensation Guide and our
Total Rewards Calculator.
Career Stream and LevelPC1
Job FamilyMed Education Prgm
Job FunctionAcademic Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for CandidatesLauren Chuc
ltgallandt@anesth.arizona.eduOpen Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
Special Instructions to ApplicantApplication: The online application should be completed in its entirety. Blank or missing information may be considered an incomplete submission.
Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).
Notice of Availability of the Annual Security and Fire Safety ReportIn compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an
Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at
cleryact@arizona.edu.
