Program Coordinator for LSB Experiential Learning Initiatives
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Program Coordinator for LSB Experiential Learning Initiatives
Dec 27, 2026
Location
4600 Sunset Ave, Indianapolis, IN 46208, USA
Butler University
Type
Full time, Staff / Administration
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Position Overview
The Program Coordinator for LSB Experiential Learning Initiatives
coordinates the day-to-day administration and execution of
experiential learning programs and projects across the Lacy School
of Business. Working collaboratively with faculty, staff, students,
and external partners, this position manages multiple projects and
competing priorities to ensure successful program operations and
outcomes. The role requires independent judgment, initiative, and
problem-solving to plan, organize, and execute projects, often with
general direction from faculty and program leadership.
Responsibilities
Program Coordination: Coordinate the planning and execution of
LSB experiential learning initiatives, including, but not limited
to, Real Business Experience, ETA Conference, Angel Ventures, the
Student Run Captive Insurance Agency, Analytics Challenges, and
Butler Entrepreneurship programming. Collaborate with faculty,
staff, and external partners to support program goals, logistics,
and operational needs.
Project Management: Manage multiple projects and competing
priorities across experiential learning initiatives, often working
independently with general direction from faculty and program
leadership. Develop project plans, establish timelines, coordinate
resources, track progress and deliverables, and proactively address
challenges to ensure successful and timely completion. Exercise
independent judgment in determining appropriate processes and next
steps while maintaining communication with stakeholders and
escalating matters requiring leadership decisions.
Student Engagement: Serve as a primary point of contact for
students participating in LSB experiential learning initiatives,
providing guidance and addressing program-related inquiries.
Coordinate application processes, required filings, documentation,
and participant records. Organize orientation sessions and
post-program debriefs to support student engagement and learning
outcomes.
Program Operations and Financial Coordination: Coordinate
financial and administrative processes for experiential learning
initiatives, including budget tracking, expense monitoring,
purchasing, payment processing, and related documentation. Work
with appropriate LSB personnel to ensure expenditures are
accurately tracked and aligned with approved program budgets.
Maintain accurate program records, databases, and documentation,
and prepare and disseminate program materials, schedules, and
surveys.
Stakeholder Coordination: Serve as a liaison with industry
partners, alumni, and community organizations involved in
experiential learning initiatives. Coordinate program-related
communications and logistics with external partners and support
outreach and partnership development efforts. Facilitate
communication and reporting among external stakeholders,
faculty/program leadership, and LSB leadership.
Assessment and Continuous Improvement: Collect, organize, and
analyze feedback from students, faculty, and external partners to
assess experiential learning initiatives and identify opportunities
for improvement. Prepare reports, presentations, surveys, and data
summaries for internal and external stakeholders.
Perform other duties as assigned.
Required Qualifications
Bachelor's degree from an accredited institution.
Minimum of three years of professional experience in program
administration, project coordination, higher education, or a
related field.
Demonstrated project management and organizational skills,
including the ability to independently plan and execute projects,
manage competing priorities, coordinate multiple stakeholders, and
meet deadlines with limited day-to-day supervision.
Excellent written and verbal communication, interpersonal, and
problem-solving skills.
Proficiency with Microsoft Office and project management
software, such as Monday.com or comparable platforms.
Ability to exercise sound judgment, take initiative, and
collaborate effectively with faculty, staff, students, and external
partners.
Preferred Qualifications
Experience working in higher education, student programming,
experiential learning, or a related environment.
Experience supporting student engagement and development
activities.
Familiarity with budget tracking, program assessment, and event
coordination.
BU Benefits and Perks
Please check out Butler’s Total Rewards website to learn more about
our benefit offerings, which include:
Paid Time Off and Holidays:
20 days of paid time off (vacation and PTO days) per Fiscal
year
8 Paid Holidays
In addition, a paid Winter Break between Christmas Eve and New
Year’s Day
Paid Parental Leave (after 1 year of full-time employment)
Health:
Comprehensive medical, dental, and vision plans including
disability and life insurance programs
Retirement:
10% employer contribution after 1 year of full-time
employment
Tuition Assistance:
Remission of tuition for classes taken at Butler for employees,
spouses, and dependent children.
Eligibility after 9 months of full-time employment
Tuition Exchange Program for Dependents at participating
institutions
Butler Facilities Access, Discounts and Perks:
Access to Butler’s on-site fitness facility and libraries for
full-time staff and faculty
LinkedIn Learning Courses
Free premium subscription to the Calm App
Free subscription to the WSJ, The Economist, and NYT
Discount at the College Bookstore
Discount on select Athletic and Arts/Events Center
Performances
About Us
Butler University is a private, nationally recognized comprehensive
university encompassing seven colleges: Arts, Business,
Communication, Education, Liberal Arts & Sciences, Pharmacy
& Health Sciences and Founder's College. Approximately 4,500
undergraduate and 1,000 graduate and doctoral students are enrolled
at Butler, representing 46 states and 24 countries.
Join us at the crossroads of tradition & transformation. A
career at Butler University offers more than just a job—it’s an
opportunity to join a dedicated, innovative, and supportive
community grounded in equity, academic excellence, and meaningful
impact. Aligned with Boldly Butler, our strategic plan, faculty and
staff play a vital role in delivering transformational learning
experiences, enriching our campus and community, and ensuring a
thriving Butler for generations to come.
Butler University is an equal opportunity employer. We welcome
applications from all individuals, regardless of age, sex, race,
religion, color, disability, protected veteran status, national
origin, or any other legally protected category.
Job details
Title
Program Coordinator for LSB Experiential Learning Initiatives
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