Program Coordinator - Graduate Student Success

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university...

Location: San Antonio, TX

Regular/Temporary: Regular

Job ID: 14984

Full/Part Time: Full Time

Salary Range: Up to $46,332 annualized, commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on the listed close date. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials: Resume and Cover Letter are required

Job Details

Job Summary

The Program Coordinator coordinates the operation of programs or projects, exercising independent judgment and authority as required. This position ensures programs run efficiently, meet goals, and stay within budget. This role serves as the liaison between teams and stakeholders to achieve success and growth for the College of Education and Human Development.

Core Responsibilities

1. Manages the assigned phases of programs, which may include budget decisions, program selection, staff supervision, future planning, and innovation.
2. Proposes, evaluates, and coordinates the implementation of programs.
3. Researches new program ideas, and proposes program design, which may include grant development and submission.
4. Plans, schedules, and coordinates activities in assigned programs and projects.
5. Ensures program needs are met through resource planning, tracking, and management. Resources include talent, supplies, and facilities.
6. Coordinates marketing and communication activities for the program.
7. Evaluates program activities and makes recommendations for changes and enhancements to ensure the program evolves as necessary to continue to serve the mission.
8. Maintains tracking and reporting systems to monitor program/participant progress and results.
9. Provides data and progress/status reporting as necessary for program sponsors and other university personnel.
10. Creates reports to reflect student progress and program levels and assists in the creation and maintenance of internal controls to protect student confidentiality and program reporting.
11. Interacts with university departments, special groups, and external agencies to coordinate resources and communicate/market programs.
12. Performs other duties as assigned.

Required Qualifications

• High School Diploma or GED.
• Five (5) years of related work experience.
• This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Preferred Qualifications

• Bachelor's Degree
• Three years of experience in Higher Education or related fields.
• Experience with Salesforce or similar CRMs.
• Strong proficiency in data tracking, form processing, and records management, with advanced working knowledge of Microsoft Excel and Adobe tools.
• Experience in university admissions processing, recruitment, teaching, advising, event planning, or similar areas.

Knowledge, Skills, and Abilities

• Communication
• Collaboration
• Time Management
• Multi-Tasking
• Microsoft Office Suite
• Organizational
• Data Management
• Work Independently

Working Conditions

• Office environment.
• Ability to travel to and from meetings, training sessions, or other business-related events.
• Workdays, areas, and work hours may vary based on the needs of the department. Primarily located at UT San Antonio Downtown Campus.

This position will work both on campus (Downtown) and remotely in Texas. Travel and parking expenses are the employee's responsibility.

Physical Demands

Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally. Sedentary : Up to 10lbs - Ability to exert up to 10 pounds of force to lift, carry, push, pull or otherwise move objects.