Program Coordinator - Kinetic Center, Department of Physics & Astronomy

About the Opportunity

This position provides various high-level support and logistical services to the faculty in the Center for KINETIC Plasma Physics and organizes the activities of the Center. The Program Coordinator will oversee the Center budget, assists with project management, organize the summer REU program, organize monthly seminar series, assist Center members with travel planning and reimbursements, assist Center members with purchases and purchase reconciliation, plans meeting, maintain Center webpages, and serve as the first point of contact for the broader community.

What You'll Do

This position will oversee the budget management and daily business/project operations of the Center for KINETIC Plasma Physics.

Budget Responsibilities:

• Manage grant expenditure financial reporting.
• Calculate grant expenditure analysis (burn rates).
• Ensure cost share is documented and met.
• Review (and adjusts) salary expenses to reflect effort performed by award.
• Ensure effort reports are being reviewed, signed, and returned in a timely manner.
• Assist with preparation of financial reports to grantor agencies.
• Ensure grant guideline compliance.
• Budget development/modifications.
• Coordination of grant submissions with the Office of the Dean, the Office of Sponsored Programs, and/or the WVU Foundation.
• Provide agency/university guidelines and regulations.
• Provide faculty with guidance and procedural information.

Project Management:

• Develop charts and visual aids to track and summarize project progress.
• Assist with writing effective and clear annual reports.
• Assist program participants with reporting on milestones/deliverables.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Prepare travel arrangements.
• Plan scientific meetings and coordinate these events locally.
• Organize the annual REU program including housing, travel, and meals for participants.
• Assist Center members with purchases and purchase reconciliation
• Maintain project webpages.
• File and retrieve documents, records, and reports.
• Other duties as assigned.