Program Coordinator, Nursing Academic Programs and Quality Assurance

• Strong organizational, communication, and problem-solving skills

• Ability to work independently and collaboratively with cross-functional teams in a fast-paced academic environment.

• Proficiency in Microsoft Office and database systems

Preferred Qualifications

• Experience in higher education or nursing program administration

• Familiarity with the Ohio Board of Nursing and CCNE standards

• Experience with quality assurance tracking systems and faculty onboarding

Essential Functions and percent of time

• Provide high-level operational, strategic, and administrative support to the Chair, including prioritization of initiatives and coordination of strategic activities

• Serve as a primary point of contact for the School of Nursing for faculty, students, leadership, and external partners

• Anticipate and respond to operational and programmatic needs of the department with a high level of independence

• Support coordination and implementation of strategic initiatives tied to program growth, accreditation, and workforce development, as identified by the Chair and Dean

• Take and distribute minutes for department meetings and curriculum committee meetings

• Draft and prepare reports, summaries, and briefing materials to support leadership decision-making, accreditation activities, and program evaluation

• Coordinate leadership meetings and support preparation of agendas, materials, and follow-up actions aligned with Chair priorities

• Coordinate and oversee student workers, including training, task delegation, and workflow management

• Standardize procedures to ensure consistency across undergraduate and graduate nursing programs

• Support implementation of programmatic and operational improvements aligned with the School of Nursing's strategic goals

• Identify process and workflow gaps and recommend operational improvements to support the expansion of graduate and doctoral programs

• Provide oversight and coordination of student-related administrative processes, such as priority registration for designated student populations, including student-athletes and military-affiliated students; ensure collaboration with other staff in the department

• Collaborate with the Registrar's Office and academic advising to support program-level enrollment management and scheduling

• Maintain and manage student files in accordance with institutional, OBN, and CCNE requirements

• Maintain and organize general program and departmental records, ensuring consistency, accessibility, and alignment with institutional record-keeping practices

• Monitor key student progression indicators such as program-level trends, registration issues, quality gaps, and progression barriers, and communicate concerns to program leadership

• Support with tracking student quality assurance-related documentation and program requirements

• Support operational infrastructure for graduate and doctoral programs, including coordination of processes related to clinical requirements, scholarly projects, and program-specific quality assurance expectations.

Essential Functions and percent of time (cont'd)

• Oversee full faculty onboarding process, including orientation, quality assurance tracking, and integration into School of Nursing processes

• Maintain faculty records, including tracking licensure, certifications, and ongoing quality assurance requirements

• Ensure faculty documentation is current and aligned with regulatory and accreditation standards

• Support faculty understanding of School of Nursing and university policies and procedures

• Develop and standardize onboarding and quality assurance processes to ensure consistency across undergraduate and graduate programs

• Support select HR-related transactions and processes (e.g., onboarding documentation, coordination of employment actions, and system submissions) in collaboration with relevant stakeholders

• Assist with the coordination of accreditation readiness activities, including tracking timelines, documentation, and reporting requirements

• Maintain organized and secure records for students and faculty to support OBN and CCNE quality assurance

• Contribute to the infrastructure for accreditation documents

• Support development and maintenance of standardized processes for documentation and quality assurance tracking across undergraduate and graduate programs

• Assist in the preparation and organization of materials for accreditation reports, audits, and site visits

• Coordinate and participate in planning related to physical space utilization aligned with enrollment growth and program needs; Work with facilities to address space, maintenance, and operational needs

• Collaborate with internal and external stakeholders to support program visibility, engagement, and external partnerships

• Support the coordination of program-related recruitment and outreach activities/events

• Assist with high-level coordination and monitoring of grant and contract-related activities, including documentation, tracking, and compliance with institutional requirements

• Support budget-related processes by assisting with tracking, reporting, and coordination of financial activities at a program level

• Support special projects, program initiatives, and emerging departmental needs

Working Conditions

• Office environment with occasional evening or weekend work as needed

First Consideration Date: 08/18/2026