Program Coordinator

The University of Pennsylvania is seeking a Program Coordinator to manage payroll transactions, maintain salary spreadsheets, and provide financial support for the Hematology Oncology division.

Job Description Summary

Manage all weekly and monthly payroll transactions in Workday for faculty, staff, postdoctoral researchers, work-study students, and temporary employees. Prepare and manage salary/effort spreadsheets in collaboration with grants managers and administrators. Update VA support, process incentives, review reports, reconcile accounts, provide financial analytics, handle employee setups, process visa applications, manage post-doctoral appointments, and coordinate annual budgets.

Job Responsibilities

• Manage all weekly and monthly payroll transactions in Workday for various employee types, adhering to deadlines.
• Prepare, maintain, and manage Hematology Oncology's salary/effort spreadsheets according to the annual budget, collaborating with grants managers and administrators.
• Update VA support for select faculty quarterly.
• Process incentives and one-time payments in Workday.
• Review monthly reports to identify and reallocate wayward or suspense transactions.
• Reconcile all university non-grant accounts monthly.
• Provide financial analytics and auditing support for payroll functions across the division.
• Work with the Faculty Coordinator and Manager of Administration and Finance for new employee setups, faculty appointments, and reappointments.
• Work with the Office of International Programs to process J1 and H1B applications.
• Handle appointment and reappointment of Post-Doctoral researchers.
• Help coordinate the faculty and staff annual budget with relevant administrators.
• Provide support to the Administrative and Financial officer, Grants Managers, Director of Division Administration, and Financial Administrator.

Qualifications

Bachelor's degree and 2 to 3 years of experience or equivalent. Detail-oriented with strong interpersonal skills. Workday experience preferred. Knowledge of University policies and sponsored projects experience desired.

Job Location

Philadelphia, Pennsylvania

Pay Range

$23.80 - $34.00 Hourly Rate