"Program Coordinator"

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

Manage all weekly and monthly payroll transactions in Workday, (CPUP and University) for faculty, staff, postdoctoral researcher/fellows, work-study/student workers, and temporary/extra employees, while adhering to all posted deadlines. Prepare, maintain, and manage Hematology Oncology's salary/effort spreadsheets for all monthly and weekly paid employees, according to annual budget, in collaboration with grants managers, both internal and external, as well as the Director of Division Administration and Financial Administrator to collect payroll funding support sources and documentation. Update VA support for select faculty quarterly. Process incentives, one-time payments in Workday. Review monthly reports to identify wayward and suspense transactions, reallocate and/or journal accordingly. Reconcile all university non-grant accounts monthly. Provide financial analytics and auditing support for the university payroll functions across the division. Work with the Faculty Coordinator and Manager of Administration and Finance to complete the new employee setup in the payroll system, Faculty appointments and reappointments. Work with the Office of International Programs to process all J1's and H1B's applications. Appointment and reappointment of Post-Doctoral researchers. Help coordinate the faculty and staff annual budget along with the Director of Division Administration, Manager of Administration and Finance, and Financial Administrator. Provide support to the Administrative and Financial officer, Grants Mangers, Director of Division Administration, and Financial Administrator.

Job Responsibilities

• Manage all weekly and monthly payroll transactions in Workday, (CPUP and University) for faculty, staff, postdoctoral researcher/fellows, work-study/student workers, and temporary/extra employees, while adhering to all posted deadlines.
• Prepare, maintain, and manage Hematology Oncology's salary/effort spreadsheets for all monthly and weekly paid employees, according to annual budget, in collaboration with grants managers, both internal and external, as well as the Director of Division Administration and Financial Administrator to collect payroll funding support sources and documentation.
• Update VA support for select faculty quarterly.
• Process incentives, one-time payments in Workday.
• Review monthly reports to identify wayward and suspense transactions, reallocate and/or journal accordingly.
• Reconcile all university non-grant accounts monthly.
• Provide financial analytics and auditing support for the university payroll functions across the division.
• Work with the Faculty Coordinator and Manager of Administration and Finance to complete the new employee setup in the payroll system, Faculty appointments and reappointments.
• Work with the Office of International Programs to process all J1's and H1B's applications.
• Appointment and reappointment of Post-Doctoral researchers.
• Help coordinate the faculty and staff annual budget along with the Director of Division Administration, Manager of Administration and Finance, and Financial Administrator.
• Provide support to the Administrative and Financial officer, Grants Mangers, Director of Division Administration, and Financial Administrator.

Qualifications

Bachelor's degree and 2 to 3 years of experience or equivalent combination of education and experience preferred. Detail-oriented and strong interpersonal communication skills are required. Workday experience is preferred. Knowledge of University policies and some sponsored projects experience desired.