Maintain training calendars and communication materials.Track training completion, attendance, and readiness metrics.Coordinate logistical aspects of onboarding activities.Maintain records and documentation related to training and workforce preparation.Support coordination of cross-team educational and learning activities.Reporting & Deliverable Tracking- Maintain reporting calendars and submission schedules.
- Track grant deliverables and major reporting milestones.
- Monitor deadlines for recurring reports and required documentation.
- Assist with preparation and organization of reporting materials.
- Maintain archives of submitted reports and supporting records.
- Support dissemination activities, presentations, and stakeholder communications.
Continuous Quality Improvement (CQI) Support- Coordinate meetings related to evaluation reviews and CQI cycles.
- Track CQI action plans, improvement activities, and follow-up tasks.
- Support Learning Collaborative planning and logistics.
- Maintain records related to implementation improvement activities.
- Monitor progress on CQI initiatives and improvement recommendations.
Evaluation & Documentation Coordination- Coordinate implementation and evaluation-related meetings.
- Support documentation needs associated with evaluation activities.
- Track evaluation timelines, deliverables, and required submissions.
- Maintain organized records supporting implementation and evaluation processes.
- Facilitate communication between operational and evaluation teams regarding documentation needs.
Technical Issue Tracking & User Support Coordination- Log, track, and route technical and access-related issues to appropriate team members.
- Maintain issue-tracking systems and monitor resolution progress.
- Track trends and recurring implementation challenges.
- Maintain user-facing support documentation, FAQs, and guidance materials.
- Coordinate communication regarding technical updates and system changes.
Collaboration with CHW Team Leadership- Coordinate training logistics involving CHWs as needed.
- Track CHW-related implementation issues that require follow-up.
- Communicate with CHW Project Manager and CHW supervisors regarding operational readiness and reporting needs.
- Support alignment of CHW activities with reporting, CQI, and implementation-monitoring processes.
- Conducts activities in a professional and ethical manner, and in accordance with KUMC Policies and applicable local, state and federal laws and regulations.
- Performs job responsibilities in a safe and secure manner.
- Coordinate work with other University areas ensure integration and support of the University mission.
- Develops, maintains and expands job-specific knowledge and skills to keep pace with industry changes and supports the university's commitment to excellence and innovation.
- Participates in relevant committees, task force, or other similar activities.
- Maintain confidentiality of medical center, employee, and patient information. Manages sensitive data with discretion and in accordance with KUMC policies and legal requirements.
- Maintains the highest standards of integrity, respect, professional conduct, and ethical standards.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Work Environment:- This position may be eligible for a hybrid (in-office/remote) work schedule, based on a set departmental schedule and with management approval. Incumbent must reside in Kansas or Missouri.
Required QualificationsWork Experience:- Two (2) years of experience in project coordination, program management, or related project-based work. Education may be substituted for experience on a year for year basis.
Preferred QualificationsEducation:- Bachelor's degree in public health, public administration, healthcare administration, business, or related field.
Work Experience:- Experience in healthcare, behavioral health, digital health, or higher education environments.
- Experience supporting grant-funded or federally funded programs.
- Experience coordinating training programs or workforce development initiatives.
- Familiarity with implementation science, CQI processes, or evaluation cycles.
- Translate operational needs into structured workflows and documentation.
- Experience supporting multi-partner or statewide initiatives.
Skills- Organization
- Detail oriented
- Multi-tasking
- Teamwork
- Communication
- Customer service
- Problem solving
- Digital collaboration tools (e.g. Teams, SharePoint, Smartsheet)
Required DocumentsComprehensive Benefits Package:Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.
https://www.kumc.edu/human-resources/benefits.htmlEmployee Type: Regular
Time Type: Full time
Rate Type: Hourly
Compensation Statement:The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range: $28.20 - $38.35
Minimum$28.20
Midpoint$33.17
Maximum$38.35
Application Instructions:To learn more and apply online, please visit
https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Wichita-KS/Program-Coordinator---Reporting--Training-and-Continuous-Improvement--THRIVE-_JR010335 or go to
https://careers.kumc.edu/ and search for position number JR010335.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:The University of Kansas Medical Center's mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at
www.kumc.edu.
Benefits:KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit
https://www.kumc.edu/human-resources/benefits.htmlEqual Employment Opportunity Statement
The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination">http://policy.ku.edu/IOA/nondiscriminationje-bbd061fe611e4021bd3ffee93aa91424
