Coordinate recurring and ad hoc meetings across project leadership, regional teams, and partner organizations.Develop meeting agendas and coordinate meeting logistics.Document meeting minutes, decisions, action items, and follow-up activities.Monitor completion of action items and assigned deliverables.Track cross-team dependencies and provide status updates to project leadership.Leadership & Governance Support- Support the Initiative Director, Associate Director, Senior Project Director, and Senior Project Manager in coordinating initiative activities.
- Assist with preparation of leadership team meetings and planning sessions.
- Maintain project governance documentation and decision logs.
- Coordinate communications related to project priorities and leadership decisions.
- Facilitate communication among teams as directed by project leadership.
Documentation & Knowledge Management- Maintain shared project files and document repositories.
- Manage standard operating procedures (SOPs) and workflow documentation.
- Maintain version-control processes for initiative documents.
- Ensure project records remain organized and accessible.
- Support development and dissemination of operational guidance documents.
Cross-Team Coordination- Coordinate routine communications among initiative teams.
- Support scheduling and coordination of cross-functional workgroups.
- Assist with coordination of regional hub meetings and activities.
- Ensure consistent communication of operational updates across teams.
- Facilitate logistical support for collaborative initiatives.
Administrative Infrastructure Support- Maintain project calendars and coordination systems.
- Support planning and logistics for major initiative meetings and events.
- Coordinate scheduling across teams and leadership groups.
- Assist with maintenance of project management and collaboration platforms.
- Conducts activities in a professional and ethical manner, and in accordance with KUMC Policies and applicable local, state and federal laws and regulations.
- Performs job responsibilities in a safe and secure manner.
- Coordinate work with other University areas ensure integration and support of the University mission.
- Develops, maintains and expands job-specific knowledge and skills to keep pace with industry changes and supports the university's commitment to excellence and innovation.
- Participates in relevant committees, task force, or other similar activities.
- Maintain confidentiality of medical center, employee, and patient information. Manages sensitive data with discretion and in accordance with KUMC policies and legal requirements.
- Maintains the highest standards of integrity, respect, professional conduct, and ethical standards.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Work Environment- This position may be eligible for a hybrid (in-office/remote) work schedule, based on a set departmental schedule and with management approval. Incumbent must reside in Kansas or Missouri.
Required QualificationsWork Experience:- Two (2) years of experience in project coordination, program management, or related project-based work. Education may be substituted for experience on a year for year basis.
Preferred QualificationsEducation:- Bachelor's degree in public health, public administration, healthcare administration, business, or related field.
Work Experience:- Experience in healthcare, behavioral health, digital health, or higher education.
- Experience supporting grant-funded or federally funded programs.
- Experience coordinating training programs or workforce development initiatives.
- Familiarity with implementation science, CQI processes, or evaluation cycles.
- Translate operational needs into structured workflows and documentation.
- Experience supporting multi-partner or statewide initiatives.
Skills- Organization
- Detail oriented
- Multi-tasking
- Teamwork
- Communication
- Customer service
- Problem solving
- Digital collaboration tools (e.g. Teams, SharePoint, Smartsheet)
Required DocumentComprehensive Benefits Package:Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.
https://www.kumc.edu/human-resources/benefits.htmlEmployee Type: Regular
Time Type: Full time
Rate Type: Hourly
Compensation Statement:The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range: $28.20 - $38.35
Minimum$28.20
Midpoint$33.17
Maximum$38.35
Application Instructions:To learn more and apply online, please visit
https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Wichita-KS/Program-Coordinator---Senior-Administrative-and-Operations--THRIVE-_JR010334 or go to
https://careers.kumc.edu/ and search for position number JR010334.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:The University of Kansas Medical Center's mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at
www.kumc.edu.
Benefits:KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit
https://www.kumc.edu/human-resources/benefits.htmlEqual Employment Opportunity Statement
The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination">http://policy.ku.edu/IOA/nondiscriminationje-62aca942a2f043e7943653e49401bd94
