"Program Coordinator/Senior Program Coordinator"

Job Description

Program Coordinator/Senior Program Coordinator

Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 13785
Full/Part Time: Full Time

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

Posting End Date: Applications will be accepted through 11:59 PM CDT on 08/20/2025. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: Up to $40,000-$50,000 annualized, commensurate with education, experience and qualifications.

Hours: up to 40 hours per week

Program Coordinator: non-exempt.

Senior Program Coordinator: exempt

Required Application Materials:

• Resume and Cover letter are required.

Essential Functions

Job Summary

College-level comprehensive support for COLFA's graduate programs to enhance the success of our students, facilitate the growth of our programs, and ensure the academic rigor of our programs.

Core Responsibilities

Program Coordinator and Senior Program Coordinator

1. Responsible for assigned phases of programs, which may include budget decisions, program selection, staff supervision, future planning, and innovation as related to graduate studies.
2. Proposes, evaluates and coordinates the implementation of programs.
3. Researches new program ideas, and proposes program design.
4. Plans, schedules, and coordinates activities in assigned programs and projects.
5. Ensures program needs are met through resource planning, tracking, and management. Resources include talent, supplies, and facilities.
6. Produces and distributes program materials.
7. Evaluates program activities and makes recommendations for changes and enhancements.
8. Makes recommendations to ensure the program evolves as necessary to continue to serve the mission.
9. Maintains tracking and reporting systems to monitor program/ participant progress and results.
10. Working with programs on recruiting, admissions, student milestones and student success, and graduation processing.
11. Creates reports to reflect student progress and program levels, and assists in the creation and maintenance of internal controls to protect student confidentiality and program reporting.
12. Maintain electronic student records and tracking college-level statistics regarding admissions, enrollment, and graduation
13. Maintain current thorough knowledge of COLFA and UTSA Policies, procedures, and deadlines to assist all students, faculty and staff with queries and concerns.
14. Interacts with university departments, special groups, and external agencies to coordinate resources and communicate/market programs.
15. Performs other duties as assigned.

Senior Program Coordinator only

1. Facilitates the development of new partnerships for various programs.
2. Coordinates staff training and development.
3. Recommends new policies and procedures for improvement of program activities.

Required Qualifications

Program Coordinator and Senior Program Coordinator

• Bachelor's degree in a related field from an accredited institution.
• This position requires the ability to maintain the security and integrity of UTSA and its infrastructure.

Program Coordinator

• Two (2) years of experience working with students and/or other groups to plan and coordinate activities and programs.

Senior Program Coordinator

• Five (5) years of professional experience in program administration or coordination.

Preferred Qualifications

Program Coordinator and Senior Program Coordinator

• Experience in higher education
• Experience working with Graduate Student Programs.

Senior Program Coordinator only

• Master's degree from an accredited institution.

Knowledge, Skills, and Abilities

Program Coordinator and Senior Program Coordinator

• Knowledge of all standard office equipment.
• Proficient in Microsoft Office Suite.

Senior Program Coordinator only

• Ability to interact professionally with faculty, staff, students, and the public.
• Excellent verbal and written communication skills.
• Independent decision-making and problem-solving ability.

Additional Information

UTSA is a tobacco free campus.

This is a security sensitive position. Employment is contingent upon a successful background check.

Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Working Conditions

Office environment.

Ability to travel to and from meetings, training sessions, or other business-related events.

Occasional after-hours and weekend work may be required.

Physical Demands:

Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.

Exerts up to 10 lbs. of force occasionally.

This position will be primarily located on campus. Travel and parking expenses are the employee's responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.