Program & Events Assistant - Gies College of Business

Business Administration

Job Summary

Manage the day-to-day operations of the Illinois Supply Chain Management Corporate Affiliates Program, assist with the Supply Chain Management undergraduate program, and assist with departmental and area events of the Department of Business Administration.

Duties & Responsibilities

Program Management

• Assist in recruiting and supervising students as Supply Chain Management (SCM) major program representatives.
• Plan and facilitate the SCM Seminar for recruiting prospective students.
• Regularly meet with enrolled and potential students to discuss the SCM program guidelines and specific course requirements to ensure successful outcomes in a timely manner for program completion.
• Lead domestic and international immersion experiences in SCM Program.
• Schedule annual SCM meetings and networking events, such as CAP Advisory Board meeting, Industry Day, SCM Seminars, and Annual Case Competition.
• Arrange corporate site visits with affiliates to enhance the student experience.
• Act as liaison with Advancement and Corporate Relations from Gies College of Business and the Directors to manage relationships with corporate affiliates, program donors, and alumni engagement.

Events & Travel Coordination

• Assist with department-wide events and meetings.
• Assist faculty with development of research-based conference programming.
• Provide in-person support on the day of proseminars and events.
• Arrange catering as necessary.
• Assist in preparing and managing agendas and future follow up.
• Process travel and purchasing expenses via P- & T-Card as necessary.

Administrative

• Act as the departmental liaison with MarComm, manage relationships between the department, specializations, and constituents.
• Provide administrative support for area initiatives as needed.
• Assume additional appropriate related duties to enhance the mission of the unit.

Additional Physical Demands

This position is in an office setting, no adverse working conditions

Minimum Qualifications

Bachelor's degree.

Preferred Qualifications

A total of one (1) year (12 months) of work experience in program coordination and/or event management

Knowledge, Skills and Abilities

• Comprehensive knowledge of general event coordination and management.
• Ability to exercise professional judgment and to help ensure the Department's compliance with State, University, Campus, College, and Department policies and procedures.
• Knowledge and familiarity with the Microsoft Office suite of applications.
• Excellent organizational skills.
• Interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships.
• Ability to handle multiple tasks simultaneously and meet deadlines with accuracy.

Appointment Information

This is a 100% full-time Civil Service 5001 - Program Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after the search close date. Sponsorship for work authorization is not available for this position. The budgeted approved salary range for this position is $45,000 -$50,000.

At Gies, we believe in being a place of inclusion and equity, a place where all can succeed. This position must be attentive to the College's commitment to diversity, inclusion, and equity and ensure it is being implemented throughout projects and activities. For more information about Gies Business, visit https://inside.giesbusiness.illinois.edu/work-at-gies.