Program Management Assistant

Department-Specific Responsibilities

• Manages operational and logistical activities of multiple Center for Global Health multi-national programs
• Leads communications among faculty, staff, international collaborators, consortium members, healthcare partners, donors, and external organizations
• Coordinates preparation, review, and distribution of program reports, meeting materials, and grant related documentation
• Plans and coordinates operational logistics for meetings, workshops, donor engagement activities, and other events
• Coordinates scheduling, travel, and related logistics

General Responsibilities

• Conducts research and compiles materials and information for departmental programs
• Prepares records of program activities; oversees and ensures the timely processing and delivery of required materials
• Reviews the policies and procedures involved in departmental programs; suggests improvements; and ensures that rules comply with university standards
• Analyzes data and information generated or produced by program; writes reports and other written materials based on this data
• Verifies the accuracy of all data and information used or generated by program; resolves any discrepancies or problems
• Responds to requests for program information by staff, students, and faculty; handles any necessary correspondence
• Serves as liaison for department; coordinates activities and exchanges information

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 4 years of related work experience

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

This position is not eligible for visa sponsorship.

Work Location

Indianapolis, Indiana

This position is eligible for a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

Advertised Salary

$43,040.00 - 53,040.00 per year depending on experience and internal equity.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Program Management

Click here to learn more about Indiana University's Job Framework.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Contact Us

Request Support
Telephone: 812-856-1234