Program Management Specialist

Job Summary

Department-Specific Responsibilities

• Manages all pre- and post-award tasks for our faculty which includes a T32 and T35, many NIH funded awards, and foundation grants.
• Manages activities related to the overall operations of the T32 and T35, including appointments, terminations, Research Performance Progress Reports (RPPR), and new applications.
• Attends regular financial meetings that include non-grant accounts.
• Trains and helps develop other members of the division in grant-related topics.
• Contributes to the overall operations of the division as a member of the administrative team.

General Responsibilities

• Plans, directs, and implements programs or events, including the creation of materials to support these events.
• Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors and the public. Approves staff purchase requests; arranges staff travel, accommodations, and research activities.
• Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets.
• Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students, and volunteers. Mentors, serves as a resource, and provides guidance to team staff members as needed.
• Researches available grants and works closely with managers to identify funding needs and potential sources, creates grant proposals that further advance support of the program and program participants. May be responsible for meeting revenue targets.
• Constructs and administers program budgets and approves spending. Tracks progress on deliverables, analyzes data on projected spending, and prepares reports for higher management and funding sources.
• Keeps up with best practices to recommend policies and procedures that deliver a quality program experience.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree.

WORK EXPERIENCE

Required

• 2 years in a related field.

SKILLS

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.