Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 16756
Full/Part Time: Full Time
Position Information
The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.
Salary Range: $53,196 - $55,000 annualized, commensurate with education, experience, and qualifications.
Job Type: Full Time
Posting Close Date: Applications will be accepted through 11:59 PM CDT on 12/08/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.
Required Application Materials:
- Resume is required
- Cover Letter is preferred
Job Details
Job Summary
The Program Manager for Graduate Studies oversees matters related to graduate programs, policies, and events in coordination with the College of AI, Cyber and Computing Dean's Office, departments and other units and offices within the university. The Program Manager ensures all processes (e.g., daily operations and logistics of graduate programs) run efficiently, aligns with university policies, and meet timelines for deliverables and reporting. In addition, the Program Manager is also responsible for scheduling, planning, coordinating, and administering graduate programs and operations, as well as graduate studies-related activities (e.g., info sessions and recruitment events).
Core Responsibilities
- Provides academic advising to current and prospective graduate students regarding degree requirements, course selection, and academic policies.
- Guides students through program milestones such as course planning and graduation applications.
- Assists students with understanding academic standing, probation, and appeals processes.
- Connects students with appropriate campus resources for academic, professional, and personal support.
- Monitors student progress each semester to ensure timely degree completion.
- Identifies and reaches out to students at risk of academic difficulty or non-enrollment.
- Supports retention initiatives through proactive communication and individualized support.
- Reviews and approves course substitutions, petitions, and other requests, as needed.
- Reviews and processes student degree audits each semester to verify eligibility for graduation.
- Advises prospective students on program options, admission requirements, and application procedures.
- Participates in recruitment events, information sessions, and yield activities.
- Coordinates review and submit admission decisions in coordination with program faculty.
- Provides administrative and operational support for an assigned portfolio of academic programs, initiatives, and student services. Coordinates program activities, manage workflows, and support the effective delivery of services in alignment with departmental, college, and university priorities.
- Develops and manages the production of program materials ensuring quality and timelines are maintained.
- Acts as a representative of the College during all programs, membership associations, and conferences.
- Collaborates with other university departments, special groups, and external agencies to coordinate resources and carry out assigned duties.
- Performs other duties as assigned.
Required Qualifications
- Bachelor's Degree in a related field
- One (1) year of related work experience (e.g. academic advising, undergraduate/graduate programs).
- This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.
Preferred Qualifications
- Two (2) years of experience in program management, which can be substituted by a Master's degree or relevant work experience.
Knowledge, Skills, and Abilities
- Verbal and Written Communication
- Collaboration
- Microsoft Office Suite
- Program Management
- Time Management
- Multi-Tasking
- Organizational Skills
Working Conditions
- Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Workdays, areas, and work hours may vary depending on the department's needs.
Physical Demands
- Sedentary work: sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally. Exerts up to 10 lbs. of force occasionally.
This position will work primarily on campus. Eligible for hybrid work modality after 6 months in position. Travel and parking expenses are the employee's responsibility.
This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
To view the full job posting and apply for this position, go to https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/UTZ_CG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=16756&PostingSeq=1.