Advertising Summary: The Department of Physical Therapy
within the College of Health Professions at VCU invites candidates
to apply for an exciting opportunity as a Program Manager.
Unit: College of Health Professions MBU
Department: Physical Therapy
Department Summary: Virginia Commonwealth University
offers one of the premier Doctor of Physical Therapy Programs in
the country. Located in the newly furnished College of Health
Professions building, the program provides students with easy
access to state-of-the-art clinical and research facilities.
Duties & Responsibilities:
The Program Manager will play a key role in the day to day
operations of the department by performing high-level
administrative support of a variety of programs within the
department that includes the Doctor of Physical Therapy (DPT)
program, Ph.D. in Rehabilitation and Movement Sciences (REMS)
program; as well as three PT Residency programs. The position also
administratively supports the department's Research
portfolio.
This position will provide independent solution-oriented support
while working as a member of the department team and liaison to
other departments in the College and the Dean’s Office. Work will
be completed under limited supervision ensuring complex matters are
handled in a timely and efficient manner and referring to
department leadership as needed.
Position Responsibilities include (not limited to) the
following:
- Provide operational and administrative support for the Doctor
of Physical Therapy (DPT) program.
Supporting the admissions process to the DPT program by
assisting the Director of Admissions in recruitment activities such
as communications and traveling/participating in recruitment
events, serve as the primary point of contact for prospective
students, managing databases used during the application process,
coordinating the review of applications by the DPT program
admissions committee.
Assist the department with administrative activities including:
attending the department retreat and creating action reports,
downloading and analyzing data reports for faculty utilization in
support of accreditation.
Compiles data for strategic plan and departmental goals.
Ensures departmental facilities and building management
concerns are addressed.
Manages departmental newsletter and other communications like
social media channels.
Schedules, creates agendas, and coordinates locations for
departmental meetings.
Responsible for the planning of departmental events, internal
& external, in coordination with space assignments, generating
invitation lists, invitations, communications, managing RSVPs,
producing programs, catering, and providing support on the day of
the event.
Manage and oversee the purchasing of all event coordination
needs and departmental research related needs. Managing faculty
& student travel with conference registrations, travel
pre-approvals, reimbursements and transportation needs in
accordance to university policies. Also responsible for depositing
departmental check deposits. Work closely with the fiscal
administrator to track departmental spending and research
discrepancies.
Identify process inefficiencies and implement improved
workflows; serve as a point of contact for faculty and leadership
when addressing operational challenges.
Departmental liaison for internal to CHP & external
stakeholders. Attend and participate in regular meetings with the
finance team and CHP’s admin group.
Qualifications:
Minimum Qualifications
- Bachelor's degree or equivalent combination of experience and
education.
- 2+ years of relevant work experience.
- Demonstrated excellence in professional written and verbal
communication.
- Proficiency in Google Suite, Microsoft Office, Adobe Pro, and
social media communications.
- Proven ability to prioritize work, handle multiple tasks, and
meet deadlines.
- Demonstrated ability to work in and foster an environment of
respect, professionalism and civility with a population of faculty,
staff, and students from all backgrounds and experiences, or a
commitment to do so as a staff member at VCU.
Preferred Qualifications
- Previous experience in higher education student administration
and program planning.
- Experience in Smartsheets.
- Experience in fiscal administration/management.
- Experience in event planning.
Salary Range: $55,000+ (Commensurate with experience)
Benefits : All full-time university staff are eligible for
VCU’s robust
benefits
package that includes comprehensive health benefits, paid annual
and holiday leave, generous tuition benefits, retirement planning
and savings options, tax-deferred annuity and cash match programs,
employee discounts, well-being resources, abundant opportunities
for career development and advancement, and more.
FLSA Exemption Status: Exempt
Restricted Position: No
ORP Eligible: Yes
Flexible Work Arrangement: Hybrid
University Job Title: 1922B - Program Manager GA Base
Contact Information:
Contact Name: Dr. Benjamin
Darter, Department Chair
Contact Email: bjdarter@vcu.edu