"PROGRAM MANAGER-SON-H - (PART-TIME ~20 HRS/WK)"

Job Description

The University of Alabama at Birmingham (UAB) is seeking a Part-time PROGRAM MANAGER-SON-H to provide direction in reviewing and recommending policies and procedures designed to enhance the operational excellence of a program/project to ensure success. To ensure the effective, compliant and efficient daily management of all operational and financial functions in support of the projects mission and in coordination with the School of Nursing Office of Research and Scholarship for such items as HR, Budget, IT, and Recruitment. To represent grant or contract funded program/project on internal and external administrative affairs by recommending alternatives and suggestions. To apply advanced knowledge of skills, methods and practices and some innovation, analysis and reasoning to choose appropriate alternatives from among pre-defined policies and procedures to complete work that includes successive steps and involves some non-routine problems and/or decisions.

RESPONSIBILITIES:

1. Oversees and actively participates as a member of the T32 team.
2. Schedules leadership meetings and advisory board meetings
3. Works with Project Director on agenda topics for meetings, sets up meeting rooms or virtual meetings, sends invitations, and keeps minutes of meetings.
4. Develops maintains FERPA compliant academic and program records in a secure central repository
5. Coordinates trainee onboarding/offboarding
6. Composes appointment letters and routes for signatures
7. Communicates with SON HR Office of Graduate education (post-docs only) documents submitted.
8. Completes and routes NIH eRA Commons X-train documents.
9. Assists with creating trainees' ERA commons ID (if needed)
10. Updates and maintains trainee database and files.
11. Schedules and conducts exit interviews with trainees.
12. Assists with developing trainee recruitment materials and recruitment procedures internally and externally.
13. Places advertisements for trainee positions, receives applications and coordinates interviews.
14. Assists trainees with securing, accessing, and processing professional travel arrangements.
15. Develops and maintains applicant database
16. Reviews applicant evaluation form.
17. Maintains the program website.
18. Provides trainee support in navigating the T32 program and processes and procedures.
19. Processes tuition payments and travel reimbursements.
20. Orders supplies and equipment.
21. Coordinates annual IDP meetings and manage records.
22. Oversees overall program management and support for trainees.
23. Monitors budget and assures compliance with all federal, SON, and University budgetary procedures.
24. Assist with annual NIH RPPR submission.
25. Processes travel reimbursements for external advisory board members.
26. Create surveys to evaluate individual trainees and to measure program outcomes per the proposal evaluation plan.
27. Facilitates compliance relative to University, School of Nursing, sponsor policies, Office of Research and Scholarship, and Grant Development/Research Management within the School of Nursing and University policies and procedures.
28. Ethical conduct is a fundamental expectation for every UAB community member. All employees must abide by the standards of behavior outlined in the UAB Enterprise Code of Conduct. Upon hiring new employees are required to attest to the Code by completing the online training that is assigned to them. Behaviors inconsistent with the Code may result in appropriate consequences.
29. Performs other related duties as directed to support the missions of the School of Nursing.

(Annual Salary: $45,395 - $60,000)

Qualifications

Bachelor's degree in a related field and three (3) years of related experience required. Work experience may NOT substitute for education requirement.

Master's degree in Education or other related field is preferred. Position requires previous project management, coordination, or administration or related experience and high degree of organizational skill. This position also requires proficiency with Microsoft office software (Word, Excel, PowerPoint, Access, and Outlook) and other software (SPSS and ENDNOTE), project software, and the ability to construct presentations, tables, graphs, and charts.