"Program Manager"

Job Details

Extended Job Title

Program Manager

Position Description

Designs, implements and manages an assigned program. Typical duties can include but are not limited to: Identify funding opportunities, conduct program assessments, prepare program reports, oversee and manage program marketing and communications, manage program databases, supervise program staff, plan research activities, coordinate program events, participate in strategic planning, manage program files, establish program standards and objectives, direct logistical activities to promote the success of programs, develop and implement project timelines and ensures deadlines are met, oversee program budget, ensure goals and objectives of grants are met, assists in proposal writing, comply and analyze program statistics.

Requisition ID

42852BR

Travel Required

Up to 25%

Pay Grade Maximum

$69,999.96

Major/Essential Functions

The primary responsibility of the GSBS program manager is to oversee the PhD programs and students. In addition, this position assists with other duties to ensure the efficient operation of the Graduate School.

STUDENT MANAGEMENT

• Oversee doctoral students once they declare a concentration to graduation.
• Notify students of registration information and verify enrollment each semester.
• Schedule & attend advising meetings with PhD students (including MD/PhD).
• Meet with all PhD students before registration to discuss progress (advising meetings). Take minutes and have the student sign off.
• Schedule.
• Track and record minutes of annual committee meetings.
• Notify students of registration information and deadlines.
• Notify PhD students of graduation deadlines.
• Confirm all graduation requirements are met for all PhD students.
• Verify DegreeWorks for completion of graduation requirements.
• Track alumni via social media and surveys – update database with information.
• Verify QE eligibility before distributing QE forms; collect forms and add to GC as an announcement.
• Distribute and collect forms for the dissertation utilizing Adobe Sign. Update the database. See additional instructions for uploading the dissertation to the Texas Digital Library.
• Process Leave of Absence, withdrawals and course transfers.
• Enter IPE certification in Banner.
• Provide enrollment verification letters, as requested by students.
• Assist the Director with Admissions, as needed, by utilizing the Slate Application system. May include scheduling MD/PhD and PhD admissions meetings, arranging interviews, and taking minutes.

COURSE/PROGRAM MANAGEMENT

• Work with Grad Advisors/Course Directors to determine which courses will be offered each semester.
• Build course sections, including Core courses, in Banner no later than the institutional deadline for each term.
• Collect Special Topics course titles and add the long title in Banner.
• Collect/update syllabi annually.
• Remind and confirm that faculty have entered grades into Banner. Follow up with any “I” and notify PJ of any grade below a “C”.
• Maintain Course files.
• Update annually the concentration guidelines.
• Notify Tres of any changes needed to the website.
• Maintain student database and efiles for PhD students.
• Maintains student information in the database for program review and accreditation.
• Maintains student information for the NIH/NSF Survey of Graduate Students.
• Maintains data for Weave reports and submits final Weave plans each September.
• Confirm faculty each semester for course evaluations.
• Work with Registrar’s office to update DegreeWorks on program changes, as needed.

Grant Funded?

No

Pay Grade Minimum

$48,000.00

Pay Basis

Monthly

Schedule Details

8-5 M-F

Work Location

Lubbock

Preferred Qualifications

• Experience with TTUHSC Banner, Extender.
• Knowledge of D2L - Learning Management system.
• Knowledge of degree works - degree course tracking system.
• Experience the data entry and reporting (Cognos).

Department

Graduate School Admin Lbk

Job Type

Full Time

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan/.

Occasional Duties

OTHER RESPONSIBILITIES

• Conduct quarterly meetings with department coordinators, or as needed.
• Conduct annual meeting with program advisors (typically in summer).
• NIH survey.
• SED survey.
• Dissertation reviews, submission to Texas Digital Library.
• Bookstore /text book list on web.
• Update Research Opportunities page on website at least annually.

Shift

Day

EEO Statement

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications

Bachelor's degree and four years of experience developing or managing programs or projects. Additional job related education may be substituted for the required experience on a year-for-year basis.

Does this position work in a research laboratory?

No