Job Details

Job Title: Program & Operations Manager- Limited Term
Location: Atlanta, Georgia
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 298262

About Us Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting Faculty may require meeting the needs of two careers.

About Georgia TechGeorgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's Faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and is No. 1 among institutions without a medical school.

Georgia Tech's Mission and ValuesGeorgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the well-being of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good, breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information

The School of Physics at Georgia Tech currently has 63 academic (Tenure Track and Non Tenure Track) and research faculty, and its graduate program is ranked 21st in the nation by US News and World Report. The School has a broad research program with strengths in astrophysics, condensed matter, atomic, molecular and optical physics, physics of living systems, nonlinear science and soft matter physics. The School is also a key player in interdisciplinary initiatives established within Georgia Tech, such as quantum systems, neuroscience, microbial dynamics, planetary sciences, and data science/machine learning. Its diverse student body comprises more than 130 graduate students and 275 undergraduate majors.

AI4Science @ Georgia Tech:

AI4Science is a College of Sciences-wide Center for Artificial Intelligence and Machine Learning (AI/ML) in Sciences that fosters collaborations among faculty members across the college to drive innovation at the intersection of AI/ML and traditional scientific disciplines.The Center advances interdisciplinary research by organizing biweekly seminars, hosting biannual conferences, and providing seed funding for collaborative projects across Georgia Tech.The Center capitalizes on the extensive infrastructure and diverse AI/ML landscape at Georgia Tech to support its mission, including faculty across the Colleges of Computing and Engineering, the IDEaS IRI, Tech AI, and the ML Center at Georgia Tech. By providing infrastructure, expertise, and seed funding, the center empowers faculty members to apply state-of-the-art AI/ML techniques to tackle complex scientific challenges.

Job Summary Provide promotional, administrative, performance assessment, and financial/accounting services in support of assigned program(s) within a research center, academic unit, or other campus units of a school. These functions may encompass a variety of activities related to program success, including program marketing, administration, operations, and development.
This position will interact regularly with research, academic, and administrative management and staff within a school or center, across campus, and with vendors and sponsors.This position typically will advise and counsel research, academic, and administrative management and staff within a school or center and across campus, as well as vendors and sponsors.This position will supervise: NA.

Responsibilities
Job Duty 1Design/develop promotional and marketing materials to include those developed for specific target audiences in support of program outreach efforts
Job Duty 2Plan, schedule, and coordinate promotional events
Job Duty 3Coordinate administrative activities associated with program operations such as procurement, records maintenance, compliance, meeting arrangements and minutes, and document preparation.
Job Duty 4Develop, analyze, reconcile, and report financial data related to program operations.
Job Duty 5Develop and maintain performance assessment tools applied in program review to measure and report progress.
Job Duty 6Collaborate with internal and external entities to aid institutional or program support.
Job Duty 7Perform other job-related duties as assigned.

Required Qualifications
Educational requirements:Bachelor's Degree or an equivalent combination of education and experience
Required work experience:Four to six years of job-related experience

Preferred Qualifications

• Experience with Workday systems and processes
• Knowledge of internal Georgia Institute of Technology processes and procedures
• Experience supporting student hiring and onboarding processes
• Experience planning and coordinating events, including reservations, catering, and reimbursement processing
• Strong organizational and administrative coordination skills
• Demonstrated ability to build and develop a team from the ground up
• Ability to manage multiple priorities and collaborate across departments
• Bachelor's degree

Proposed Salary

Pay Range: $64,000 - $74,000/yr.

Knowledge, Skills, & Abilities This job requires working knowledge of research program promotion and administration. Included skills in development and administering program assessment tools, marketing, and financial analysis and reporting. Also required are skills in planning, organization, spoken and written communications, scheduling, and customer service. Use of the office and specialized computer applications and databases is required.