PROGRAM SPECIALIST

Posting Number: SRGV8836

Number of Vacancies: 1

Location: Edinburg, Texas

Department: School of Medicine / Education and Academic Affairs

FLSA: Non-Exempt

Scope of Job:
To provide support in the operation and coordination of a program or multiple projects. Responsible for assigned phases of a program or select projects within the Pre-Clerkships area.

Description of Duties:

• Coordinates Pre-Clerkship program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.
• Supervises assigned day-to-day activities and personnel of the Pre-Clerkship program.
• Participates in planning and developing methods for Pre-Clerkship program implementation and administration; coordinates program activities.
• Performs on-site reviews and reports activities and resolutions of project operating issues with project staff.
• May represent department in official functions.
• Drafts brochures, letters, agendas, and contracts.
• Attends meetings, conferences, and seminars related to the Pre-Clerkship's mission and goals.
• Reviews records and reports of activities to ensure progress is being accomplished toward specified program objective; recommends modifications to methods or procedures as required to redirect activities and ensure that objective is attained.
• Supervises and organizes seminars, conferences, and presentations.
• Prepares recurring Pre-Clerkship reports for management use or as required for project or program.
• May participate in preparing grant proposals to state and federal agencies and private foundations.
• May conduct formal training or instruction in a classroom setting.
• Interacts with faculty, staff and students to promote the goals and objective of Pre-Clerkship program.
• Assists in preparing reports, proposals, manuals, and other documentation as required for the program.
• Develops and maintains database on research studies, policy issues, etc.
• Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the program.
• Performs other duties as assigned.

Supervision Received:
Specific supervision from assigned supervisor.

Supervision Given:
Supervises assigned staff.

Required Education:
Bachelor’s degree in Business Administration, Education, Communications, Public Administration or in a related field from an accredited university

Preferred Education:
N/A

Licenses/Certifications:
None.

Required Experience:

• One (1) year of general office experience or experience in business administration, public administration or
• Three (3) years of the required experience with an Associate Degree or 60 hours of College Credit, or
• Five (5) years of the required experience with a High School Diploma or equivalent.

Preferred Experience:
N/A

Equipment:
As specified for the particular job.

Working Conditions:
Needs to be able to successfully perform all required duties. Normal office, classroom or outside environment. Some travel and weekend work is required. Particular project or program may require ability to drive a car for local or distant travel for consultation, training, meetings, or on site demonstrations. Must be able to bend, stoop, reach and lift for retrieving/maintaining files and for setting up multimedia equipment. Must be able to move between buildings, offices and classrooms. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.

Other:
Must demonstrate effective project promotion skills, and, the ability to develop and maintain strong working relations with internal and external agencies and entities. Ability to interact in a professional manner with faculty, staff, students, and the public. Excellent verbal and written communication skills. Demonstrated interpersonal skills.

Physical Capabilities: N/A

Employment Category: Full-Time

Minimum Salary: Commensurate with Experience

Posted Salary: Commensurate with Experience

Position Available Date: 03/16/2026

Grant Funded Position: No