Program Specialist - Theological Education Collaborative - Grant
Funded Position
Position Category: Staff (Non-Exempt)
FLSA: Non-exempt
FTE: 0.50 (project end date Mar 2030)
Location: Remote
University Background:
The mission of California Lutheran University is to educate leaders
for a global society who are strong in character and judgment,
confident in their identity and vocation, and committed to service
and justice. Founded in 1959 in beautiful Ventura County, the
university has an enrollment of about 4,000 undergraduate and
graduate students who come from across the nation and around the
world from a diversity of backgrounds, cultures and faiths. As a
federally recognized Hispanic-Serving Institution, Cal Lutheran is
looking for candidates with a dedication to and success in working
in diverse communities. The university is committed to an inclusive
learning and work environment that values individual differences
and respects each person's dignity.
Basic Function:
Under the direction and supervision of the Director of Non-Degree
Programs at PLTS, the Program Specialist for the Theological
Education Collaborative Grant will perform a variety of
responsibilities, including building PLTS's online presence in the
Collaborative; designing training and communication plans;
corresponding with adult learners and grant partners; and
administrative support duties.
Representative Duties:
- Carries and communicates the vision of the Theological
Education Collaborative Grant. E
Builds PLTS's online presence in the Collaborative. E
Designs training for instructors and users that is responsive
to feedback from adult learners. E
Designs communication and marketing plans for PLTS presence in
the Collaborative. E
Corresponds with adult learners and grant partners. E
Creates written and visual material to describe and promote
PLTS presence in the Collaborative. E
Prepares expense reports, grant reports, handling purchase
receipts and maintaining budget details and other forms on behalf
of the Director. E
Provides direct support and assistance to the Director of
Non-Degree Programs at PLTS for the grant. E
Performs a variety of administrative and clerical support
duties to support the Theological Education Collaborative grant by
professionally and effectively communicating with various
stakeholders, staff, other departments, and clients performing
duties, such as: answers telephones; relays messages to appropriate
personnel; screens and routes calls; and provides information to
staff. E
Organizing and preparing documents, including proofing and
development of documentation processes. E
Provides technical support and other technology as needed.
E
Other duties as assigned
E = Essential Duties
Knowledge Of:
- Website infrastructure and communication.
- Best practices and standards related to storytelling in
communications and marketing.
- Modern office practices, procedures, and equipment.
- High level knowledge and experience of Excel and/or Google
Spreadsheets.
- Record-keeping, filing, and information organizing
techniques.
- Effective written communication skills.
- Word, Publisher, Powerpoint, Excel, Google Drive and internet
searches.
- Demonstrated experience working with diverse populations of
people.
- Issues surrounding socioeconomic, cultural, sexual orientation,
religious, ability, and ethnic diversity both nationally and
internationally.
- Public relations and customer service techniques.
Ability To:
- Utilize excellent organizational skills.
- Effectively handle multiple projects and tasks independently
with consistent follow-through.
- Use interpersonal skills such as tact, patience, respect, and
courtesy.
- Work independently, problem solve, take initiative, set
priorities, handle multiple projects, and exercise good
judgment
- Communicate in a poised and professional manner with a diverse
individuals over the telephone, in written correspondence, and in
person
- Operate in a fast-paced and collaborative environment, while
having the flexibility to adhere to changing deadlines and
priorities
- Provide the highest level of customer service to external and
internal constituencies
- Complete assigned duties with accuracy, detail and
thoroughness
- Analyze, evaluate, and interpret information and data
- Analyze situations accurately and adopt effective courses of
action
- Operate computer equipment to enter data, maintain records, and
conduct word processing.
- Meet schedules and deadlines by prioritizing work.
- Type, keyboard, and/or enter data at a speed necessary for
successful job performance.
- Maintain spreadsheets and files with minimal errors.
- Compose correspondence and written materials
- Prepare clear and concise reports by gathering and organizing
data from a variety of sources.
- Maintain sensitivity to an understanding of the diverse
academic, socioeconomic, cultural, disability, and ethnic
backgrounds in a university.
- Manage multiple projects.
- Work within a team environment using collaborative
approaches.
- Organize and schedule work.
- Make arithmetic calculations quickly and accurately.
- Communicate and follow effectively directions both orally and
in writing.
- Answer telephone and greet public courteously.
- Relay messages, and screen and route calls and visitors.
Minimum Qualifications:
Any combination equivalent to: a Bachelor's degree and two years of
communication and/or website support experience.
Preferred Qualifications:
- Theological vocabulary
- Facility in website infrastructure
- Graphic design and/or filmmaking
- AI tools for communication and education
- University organization, operations, policies, and
objectives
- Experience in supporting the vision and communication of
others
Licenses and Other Requirements:
None
Physical Abilities:
Detect to understand appropriate written correspondence; operate a
computer and other office productivity machinery, such as a
calculator, copy machine, and computer printer; communicate to
exchange information in person, in writing, on the telephone and by
email; stationary position for extended periods of time; move or
transport light objects; position self to store and/or retrieve
files
Working Environment:
Office Environment with constant distractions
Hiring Range $30-$34
Posting Number: Staff005572022
Open Date: 09/04/2026
Close Date: 09/21/2026
Application Procedure/Special Instructions
To apply, visit https://careers.callutheran.edu/postings/13577
California Lutheran University is committed to providing equal
opportunity in employment for all persons, regardless of race,
religious creed, color, national origin, ancestry, physical
disability, mental disability, medical condition, marital status,
sex, age, sexual orientation, genetic information, gender, gender
identity or expression, or any other basis protected by applicable
law. No person shall be excluded from participation in, be denied
the benefits of, or be subjected to discrimination in any program,
activity or facility of the University on the basis of these
factors in a manner consistent with applicable federal and state
laws, regulations, ordinances, orders and rules, and University's
policies, procedures, and processes.
Upon request, reasonable accommodations in the application process
can be provided to individuals with qualifying disabilities. Please
contact the Human Resources Department for further information or
to request an accommodation.
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