Program Support Specialist

Position Summary:

Rutgers, The State University of New Jersey is seeking Program Support Specialists within the Rutgers Cancer Institute-Central Administration Department.

The primary purpose of this Program Support Specialist position is to provide specialized program support for assigned faculty, trainees, and other personnel in Cancer Center Support Grant (CCSG) Research Programs. Under the supervision of the Program Coordinator and Program Director – Administration, Planning, and Finance, The program support specialists assists with meeting coordination and logistics, research-related travel and reimbursements, purchases and contracts, time-keeping, hiring, onboarding, evaluations, and exits, and required programmatic reporting.

Among the key duties for this position are the following:

• Maintains the assigned faculty members' CVs and assists with reporting on their research faculty activities as appropriate
• Assists faculty members with their tracking and annual reporting of vacation and sick days
• Organizes projects and handles administrative tasks. Assists in planning and executing projects that relate to the assigned faculty members' activities, and Rutgers Cancer Institute as a whole.
• Handles all travel and conference arrangements, travel advances and expenses, and prepares detailed and accurate itineraries with all contact information for hotels, transportation, etc. for the faculty and laboratory personnel. Prepares expense reports upon trip completion and tracks that all payouts are completed.
• Working with the Office of Workforce Planning, supports hiring and onboarding of research personnel in accordance with cancer institute SOPs.
• Manages requests for time off and time and attendance records for the research support staff of the faculty. Oversees payroll operations as timekeeper for all research support staff via PeopleSoft.
• Under direction from the Program Leaders and Program Coordinator, schedules conferences, meetings, presentations, research symposia, works-in-progress reviews, and other important programmatic events.
• Assists with distribution of agendas and other event communication, including providing speakers and participants with logistical details and other helpful information.
• Participates in Strategic Planning activities for the Research Program and Center Administration.
• Participates in routine administrators' meetings per the instruction of the Program Director – Administration, Planning, and Finance.

Minimum Education and Experience:

• Bachelor's Degree in Public or Business Administration or a related field, plus two (2) years of professional level experience in an administrative office, preferably in an academic research setting.
• Equivalent experience, education, and/or training may be substituted for the degree requirement.

Physical Demands and Work Environment:

PHYSICAL DEMANDS:

• Standing, sitting, walking, talking and hearing.
• No special vision requirements.
• Lifting up to 25 lbs.

WORK ENVIRONMENT:

• Office environment. Moderate noise.