Florida Gulf Coast University
Job Summary
The Program Support Specialist provides administrative support for
the Golisano Intellectual and Developmental Disability Initiative
(GIDDI). Assists with administrative operations, grant compliance,
and implementation of grant funded activities according to grant
specifications.
FGCU is building a culture of curiosity, commitment and
collaboration. We value employees who successfully work with others
and drive positive change through critical thinking and decisive
action. If you thrive in an environment of innovation,
accountability and mutual respect, you will find a good home
here.
Job Description
Typical duties may include but are not limited to:
- Assists with award oversight to ensure grant compliance and the
successful running of post-award activities.
Assists with the administrative oversight of grant related
activities through budget monitoring, record keeping, deadline
oversight, and report completion.
Provides administrative support to include maintaining
schedule/calendar, screening telephone communication, greeting and
directing visitors, and resolving administrative problems and
inquiries.
Completes transfer requests, reconciles expenditure
transactions, maintains accounting records, and other transactional
duties related to award administration.
Fulfills purchasing requirements for assigned area, researching
items and obtaining price quotes, entering information into
university systems, receiving purchase orders, maintaining P-Card
information, and reconciling purchases.
Composes and prepares written documents, flyers, and
correspondence including reports, memos, meeting materials,
letters, presentations, and spreadsheets.
Establishes and maintains systems for administration of records
for the area, including electronic files, records, and
databases.
Supports website and social media communications.
Schedules and assists with on and off campus information and
education activities, including coordinating GIDDI ambassador
shifts and supporting related work tasks.
Assists with event planning including room reservations,
equipment, materials and communications
Provides administrative support for the hiring of OPS and
student employees to assist with post award work and projects.
Collaborates with the Office of Research and Sponsored Programs
to ensure compliance and adherence to policies and procedures.
Other Duties:
- Performs other job-related duties as assigned.
Additional Job Description
Required Qualifications:
- This position requires a high school diploma and two years of
full-time experience directly related to the position.
- Experience with consumer-level design software.
- Experience operating a personal computer and proficient with
Microsoft Office (Word, Excel, and Outlook).
- Any appropriate combination of relevant education, experience,
and/or certifications may be considered.
Preferred Qualifications:
- Bachelor's Degree from an accredited institution in a related
field.
- Experience with intellectually and developmentally disabled
individuals.
- Experience working in higher education.
Knowledge, Skills, & Abilities:
- Proven ability to think strategically and approach challenges
with creativity.
- Demonstrated track record of reliability, meeting goals, and
holding oneself accountable.
- Strong interpersonal skills and experience working effectively
across teams.
- Knowledge of general office procedures.
- Knowledge of policies, procedures, and guidelines established
by professional organizations and/or governing agencies.
- Knowledge of budget control principles, practices and
procedures.
- Knowledge of various funding agency rules and regulations as
they pertain to grant/contract administration.
- Excellent interpersonal, verbal and written communication
skills.
- Strong organizational skills and an ability to prioritize and
complete simultaneous projects when numerous and competing demands
are involved.
- Ability to operate personal computers with proficiency and
learn new applications and systems.
- Ability to accurately prepare and maintain records, files, and
reports.
- Ability to interact in a professional manner with staff,
faculty, students, and the community in a service-oriented
environment.
- Ability to seek and utilize support resources available on
campus.
- Ability to think critically and make clear, well-reasoned and
timely decisions.
- Ability to work successfully as both a member of a team and
independently with minimal supervision.
Institutional Values & Behavioral Expectation
In this role, the successful candidate will be expected to:
- Seek out new approaches to improve outcomes; remain open for
feedback and new ideas.
- Lead with integrity; consistently produce high-quality work;
persevere to overcome obstacles to meet deadlines and achieve
deliverables.
- Share information and insights thoughtfully; build partnerships
across departments; communicate respectfully; support colleagues to
achieve common goals.
Pay Grade 15
FGCU is a State University System of Florida member and an Equal
Opportunity and Equal Access employer. All qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, age, national origin, disability, or
protected veteran status.
To apply, please visit: https://jobs.fgcu.edu/jobs/program-support-specialist-fort-myers-florida-united-states
je-cbdeb9838d074dfbb497ebd22b9a59db
