Programme Officer

Offer Description

Training the next generation of scientists is a core mission of the EMBL. EICAT’s Internal Scientific Training team coordinates EMBL’s Predoctoral and Postdoctoral programmes. Both programmes leverage EMBL’s interdisciplinary and dynamic scientific environment and, together with the EMBL Fellows’ Career Service and Fellows’ Complementary Skills programme, provide world class training and career development for our fellows. The EMBL International PhD programme (EIPP) is widely recognized as one of EMBL’s flagship programmes and hosts ca. 220 PhD students across the six sites at any given time.

Your role

You will join EICAT’s Internal Scientific Training Team, reporting directly to the Fellowship Programmes Lead. As a member of the Graduate Office (GO), you will focus on fostering a thriving academic community, ensuring well-being and success of our students, by sharing many of the tasks involved in the day-to-day operations of the EIPP in a collaborative manner with your GO colleagues. In addition, you will contribute to organizing EIPP trainings and events.

You will work closely with the Fellowship Programmes Lead and the Dean of Graduate Studies on EIPP-related matters and cross-cutting topics with other fellowship programmes (e.g., fellows management system, statistics, marketing, impact assessment etc.). You will also interact regularly with other colleagues in the Internal Scientific Training Team.

Responsibilities include but are not limited to:

• Serving as a dedicated support resource for predoctoral fellows and their supervisors, being the first point of contact for EIPP-related concerns
• Assuming responsibility for contract administration, monitoring academic requirements and assisting with University registration
• Maintaining online platforms for PhD recruitment and student management
• Promoting the PhD programme and recruitments, including social media campaigns, updating website and brochure content
• Preparing statistics and Graduate Committee meeting minutes
• Fostering communication with EIPP internal stakeholders, such as the student body, EMBL faculty, Human Resources, Grants Services, Communications, International Relations, Office of Resource Development etc.;
• Managing relationships with external stakeholders, e.g., Partner Universities and other collaborators;

Individual responsibilities include but are not limited to:

• Working on projects as needed to advance the EIPP programme
• Organizing some trainings and events for the EIPP

You have

You a Ph.D. in the Life Sciences and/or 3 years of relevant experience such as working in a similar position in another organization. You have previously demonstrated effective organisational skills and the ability to work independently and proactively. Excellent interpersonal skills are essential for this role, as is the ability to establish effective communication channels with a wide range of stakeholders. The ability to pay attention to detail and to ensure that matters are dealt with in a confidential, efficient and timely manner is also required. The position requires a high level of service orientation and a proven ability to work in an international team.

You will be expected to work with a high degree of autonomy and to pro-actively handle all of your tasks. You will also enjoy contributing to specific projects in line with the future strategic development of the EIPP.

Qualifications should include professional proficiency in English.

You might also have

Proven experience in the human resources sector would be an advantage. Relevant experience in establishing and maintaining databases, previous exposure to higher education marketing and practical experience in survey design and data analysis is a plus. Fluency in written and spoken German is desirable, as well as fluency in other languages, especially French, Italian or Spanish.

Contract length: 3 years, renewable to a maximum of 9 years.

Salary: Grade 4 or 5, monthly salary starting from EUR 3.812,27 (after tax, and before 12.99% EMBL social security deductions) plus other paid benefits.

Where to apply

Website: https://embl.wd103.myworkdayjobs.com/en-US/EMBL/details/Programme-Officer---EMBL-International-Centre-for-Advanced-Training_JR4299

Requirements

Research Field: Biological sciences

Education Level: PhD or equivalent

Skills/Qualifications

You a Ph.D. in the Life Sciences and/or 3 years of relevant experience such as working in a similar position in another organization. You have previously demonstrated effective organisational skills and the ability to work independently and proactively. Excellent interpersonal skills are essential for this role, as is the ability to establish effective communication channels with a wide range of stakeholders. The ability to pay attention to detail and to ensure that matters are dealt with in a confidential, efficient and timely manner is also required. The position requires a high level of service orientation and a proven ability to work in an international team.

You will be expected to work with a high degree of autonomy and to pro-actively handle all of your tasks. You will also enjoy contributing to specific projects in line with the future strategic development of the EIPP.

Qualifications should include professional proficiency in English.

You might also have

Proven experience in the human resources sector would be an advantage. Relevant experience in establishing and maintaining databases, previous exposure to higher education marketing and practical experience in survey design and data analysis is a plus. Fluency in written and spoken German is desirable, as well as fluency in other languages, especially French, Italian or Spanish.

Languages: ENGLISH — Level: Excellent

Languages: GERMAN — Level: Good

Work Location(s)

Number of offers available: 1

Company/Institute: EMBL

Country: Germany

State/Province: Baden-Württemberg

City: Heidelberg

Contact

City: 69117 Heidelberg

Website: http://www.embl.org/jobs

Street: Meyehofstr. 1

Apply now