Job Description

The Programming Coordinator for Student Activities plays a critical role in fostering a vibrant, inclusive, and engaging student life experience. This position enhances campus engagement by designing and implementing late-night, weekend, and large-scale programming that contributes to student connection, school spirit, and a strong sense of belonging. The Programming Coordinator collaborates closely with students, staff, and on/off-campus partners to create experiences that promote community building and meaningful involvement.

Primary Responsibilities:

• Programming and Event Coordination
  • Design and implement late-night and weekend programming for students during the academic year.
  • Provide on-site evening and weekend support for programs and events as needed.
  • Plan and implement large-scale programs including Fall and Spring Welcome Week, CarnEVIL, and FAIRWell UAlbany.
  • Support execution of major campus traditions including Family Weekend, Open House, and Accepted Students Day.
  • Assist with the planning and implementation of the Student Leadership Awards Ceremony.
  • Develop and maintain co-sponsorship opportunities with campus partners and student organizations.
  • Coordinate vendor logistics, contracts, and purchasing processes in alignment with campus policies.
  • Responsibility manage allocations from the programming budget and provide regular updates to the Associate Director.
  • Support UAlbany GO initiatives, including Spirit Fridays, Homecoming, and collaborative programming with the Alumni Association.
• Student Staff Supervision and Development
  • Assist in the recruitment, selection, training, and supervision of student staff, including UAlbany GO Programming Assistants and UAlbany GO Ambassadors.
  • Support the training and development of graduate assistants and student employees.
  • Provide ongoing feedback, mentorship, and leadership development opportunities to student staff.
  • Supervise and support UAlbany GO Programming Assistants and Ambassadors, including scheduling, engagement, and evaluation.
• Communications and Marketing
  • Manage and oversee UAlbany GO social media platforms, including content review and guidance for student staff.
  • Support development and distribution of the UAlbany GO weekly newsletter.
  • Coordinate marketing efforts including tabling, outreach, and promotional materials.
  • Manage event reservations and scheduling processes within EMS.
  • Provide support for departmental communication channels, including shared email accounts.
• Administrative, Assessment, and Operational Support
  • Support daily operations of the Student Engagement & Belonging Office and Student Organization Resource Center.
  • Assist in maintaining processes related to event planning, reservations, and space management.
  • Collect and review basic program assessment data (e.g., attendance, feedback, engagement trends) to inform improvements.
  • Provide periodic summaries or insights to support program evaluation and decision-making.
  • Collaborate with team members to ensure a high-quality student experience in shared spaces.
• Other Reasonable Duties as Assigned.

Functional and Supervisory Relationships:

• Reports to the Associate Director for Programming, Student Organizations & Government, and Fraternity & Sorority Life, Office of Student Engagement & Belonging.
• Supervises Graduate Assistant for Programming.
• Serves as the task manager for six student assistants on the UAlbany GO Programming Team.