Programs and Reviews Specialist

Job Details

Date Posted: 06/11/2026
Req ID: 48554
Faculty/Division: UofT Mississauga
Department: Office of the Vice-Principal Academic & Dean
Campus: University of Toronto Mississauga (UTM)
Position Number: 00052484
Existing Vacancy: Yes

Description:

About us: U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Wendat Nation, the Seneca and the Mississaugas of the Credit. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.

Your opportunity: The Office of the Vice-Principal Academic & Dean is a collaborative unit that works extensively with faculty and staff across the University of Toronto and, in particular, on the Mississauga campus. Staff work together closely to rapidly respond to a myriad of academic issues. Our academic programming is innovative and creative and designed to equip students for the future as we emphasize communication, innovation and sustainability throughout our curriculum.

This position reports directly to the Associate Director, Academic Programs & Quality Assurance, and supports the operational needs of the Program & Curriculum Unit (PCU). General areas of responsibility of the PCU include academic programs and planning; curriculum review and development; UTQAP and cyclical reviews; promotion of teaching and learning issues and development; benchmarking and research including enrollment planning and program development, and tri-campus affairs. This position will be responsible for day-to-day client service, project management, and administrative processes for UTQAP and cyclical reviews, and academic change (e.g. new academic programs including certificates and focuses, major modifications, closures). This position works closely with academic units and serves as a resource to faculty and staff on university quality assurance and interpretation of academic policies.

Your responsibilities will include:

• Reviewing and assessing requirements needed to meet project timelines
• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Developing or modifying project schedules to expedite and/or compress the critical path to meet timelines
• Planning and implementing workflow for a group
• Building and strengthening relationships with stakeholders and partners of strategic importance
• Keeping well-informed on University programs, policies and procedures

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum five years related experience in undergraduate and graduate academic program development and cyclical reviews in a university setting, or comparable work environment
• Experience coordinating complex and multi-stage projects involving multiple stakeholders
• Experience and familiarity with the administration of university quality assurance and academic policies
• Experience working within a quality assurance or regulatory framework, ideally within a university environment, and ensuring documents or decisions align with that framework
• Direct experience in editing complex documents for clarity and logical cohesion
• Experience working closely with faculty and administration in an orientation, training, and advising setting and with demonstrated service skills and professionalism
• Advanced knowledge of standard office software (Microsoft Office - Word, Excel, Teams, PowerPoint) and document editing software (Adobe Editor)
• Superior organizational and time-management skills, including managing multiple projects simultaneously to meet deadlines
• Well-developed interpersonal skills and a strong client-service orientation (faculty and staff)
• Exceptional written and verbal communication skills. Demonstrated ability to write in a variety of styles and formats, including reports, governance documents and procedure.
• Ability to plan ahead and anticipate challenges
• Ability to work well independently and under pressure

Assets (Nonessential):

• Experience using Curriculum Management and Curriculum Publisher, or comparable software

To be successful in this role you will be:

• Communicator
• Diplomatic
• Motivated self-learner
• Multi-tasker
• Proactive

Please note, one position is available for a 18-month term

Closing Date: 06/22/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 13 -- $86,340. with an annual step progression to a maximum of $110,415. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Desiray Stewart