"Programs & Partnerships Coordinator"

Job Summary

The Programs & Partnerships Coordinator is responsible for the overall planning, execution, and monitoring of programs within the School of Continuing & Professional Studies, ensuring all aspects run smoothly by managing budgets, coordinating activities, and communicating with stakeholders to achieve program goals and objectives. Programs include, but are not limited to, online, on-campus, and site-based certificates and micro-credentials; professional development courses; personal enrichment courses; cultural courses and/or performances; performing and visual arts courses; health, fitness, and recreational courses; summer camps (residential and commuter); after-school programs; children's programs; seniors programs; conferences, concerts, and other non-credit or for-credit certificate and short form educational programs. This position involves working closely with faculty, community partners, and campus departments to ensure the smooth operation and success of the programs.

Responsibilities

Coordinating - 40%

• Support planning and execution of programs
• Ensure implementation of policies and practices
• Create and monitor project budget and track expenditures/transactions
• Handle the project-related financial administration
• Manage communications through media relations, social media etc.
• Help build positive relations with all program related stakeholders
• Keep all program-related stakeholders up-to-date with relevant project
• Schedule and organize meetings/events for each program
• Prepare contracts and order supplies
• Keep updated records, create reports, and close out programs
• Support growth and program development

Data Management - 20%

• Assists in preparing reports, contracts, and agreements relevant to the area of responsibility.
• Completes or supervises the completion of all course and program paperwork, including consultant agreements, budgets, facility requests, A/V requests, and purchasing card summaries.
• Maintains master program files for all coordinated programs, including documentation of grades, attendance, and CEU tracking.
• Ensures proper reporting of all non-credit educational programs and participants to the Board of Regents through appropriate CEU reports.

Financial Management - 15%

• Provides recommended budget plans for all programs in the area of responsibility, including both short-term and long-term financial planning.
• Determines supply needs and maintains fiscal accountability for daily revenues.
• Generates sufficient revenue through assigned programs to cover all direct program expenses and contribute to general departmental overhead.
• Recommends approval or cancellation of programs based on generated revenues, enrollment levels, and other relevant circumstances.

Supervision - 10%

• Recruits, hires, trains, supervises, schedules, and evaluates program staff, instructors, student workers, and facilitators.

Marketing - 10%

• Develops and implements a comprehensive marketing strategy utilizing social media, catalog distribution, and email campaigns to promote programs.
• Works to increase awareness of the School of Continuing & Professional Studies opportunities among stakeholders across campus, within the local community, and throughout the state.
• Creates marketing materials to promote graduate programs, adult learner events, and programs associated with community and campus partners.
• Collaborates closely with community organizations, other campus departments, and GCSU faculty and staff to identify and develop appropriate programs.

Other - 5%

• Other duties as assigned.

Required Qualifications

Educational Requirements

Bachelors degree or equivalent experience.

Required Experience

1 year of related experience.

Preferred Qualifications

Preferred Experience

Experience in teaching, working in adult education, or curriculum development/program coordination, corporate training or event coordination.

Required Documents to Attach

• List of References

Knowledge, Skills, & Abilities

ABILITIES

• Ability to adhere to university policies and procedures to meet Institutional goals
• Ability to work with varied communities and support efforts for excellent programming
• Ability to work collaboratively
• Result-oriented

KNOWLEDGE

• In-depth knowledge of program management and development procedures
• Event planning knowledge

SKILLS

• Excellent organizational and time-management skills
• Outstanding communication, interpersonal and leadership skills
• Attention to detail
• Proactive problem solving
• Basic budgeting, bookkeeping and reporting skills
• Excellent customer service

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position may travel 1% - 24% of the time
This position does not require security clearance.

Background Check

• Criminal Background Check
• Education Verification
• DMV
• Credit Check

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=36000&JobOpeningId=291484&PostingSeq=1