"Programs Support Coordinator"

Job Description

Programs Support Coordinator

Wright State University

EEO Statement: Wright State University is an equal opportunity employer.

Faculty Rank or Job Title: Programs Support Coordinator

Job Category: Administrative (exempt/non-exempt)

Department: Air Force ROTC

EEO number: 25C328

Position FTE: 100%

Minimum Annual or Hourly Rate: $15.05

Salary Band: CS14

Job Summary/Basic Function

Under general supervision and in accordance with established policies and procedures, performs various administrative duties in support of programs and/or projects within and outside of the university. Work is often of a project nature and requires specialized knowledge of the topic or area.

Minimum Qualifications

• A high-school diploma or GED and two (2) year (FT) related work experience, OR two years of post-secondary education and one year (FT) of related work experience, OR a bachelor's degree in a related field.
• Excellent verbal/communication skills.
• Experience in writing, editing, and budget management.
• Ability to calculate basic math.
• Working knowledge and skills to utilize current office equipment and a variety of complex software packages.
• Demonstrated skills/knowledge of additional software may also be required.

Preferred Qualifications

Essential Functions and percent of time

(40%)

• Participates in the planning and coordination of a program/project by assisting with financial, human resources, and physical resource matters. Helps with reviewing, recommending, and implementing program policies and procedures.
• Promotes and/or communicates all aspects of the program by developing and distributing various materials. Updates marketing materials and websites.
• Researches and gathers information, utilizes department or University policies, procedures, and practices to answer routine inquires or resolves problems based on precedents.
• Maintains program databases and records. Produces program related reports.
• Performs administrative support work. Types and proofreads correspondence, reports and forms; corrects grammar and format errors; drafts brief correspondence of a routine nature; maintains web-sites and makes travel arrangements.
• Manages the College Scholarship program which requires scheduling high school students for scholarship interviews, preparing scholarship paperwork and tracking interviews.
• In-process/Out-process new Air Force personnel. Process related paperwork for host and cross-town Universities and provide general orientation to the department and university.
• Assists cadre with preparation/execution of new cadet in-processing, commissioning packets/forms, and Cadet special programs.

(40%)

• Plans and coordinates meetings, conferences, and/or special events as they relate to program activities. May attend meetings and maintain the minutes.
• Ensures proper planning for events. Work with the cadre and cadets to assist with ROTC ceremonies and university functions. Maintains points of contact for military, university and other entities. Advises the cadre of institutional requirements. Acts as liaison between transitioning Air Force Cadre and the university departments. Serve as the point of contact and continuity for both the institutional administrative and academic requirement

(20%)

• Performs assigned financial responsibilities for the program. Interfaces with other agencies in transfer of funds and/or payment of bills. Evaluates and monitors program budgets.
• Participates in the preparation and submission of funding proposals. Assists in creating informational materials to promote programs. Edits and formats journal articles and special projects resulting in publication.
• May be accountable for the work results of other support staff or department functions
• Manages department budget in compliance with university guidelines.
• Prepares budget transaction reports.

Essential Functions and percent of time (cont'd)

Non-Essential Functions and percent of time

Working Conditions

Regular office environmentTo preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

Special Instructions to Applicants

First Consideration Date: 08/07/2025

Closing Date:

Open Until Filled: Yes

To apply, please visit: https://jobs.wright.edu/postings/21294