"Project Associate Manager"

Project Manager Job Duties:

• Manage and track progress across multiple concurrent projects, including laboratory operations, clinical research support, collaborative studies, and multi-institutional grant efforts. This role supports a robust research portfolio with annual funding of over $5 million.
• Coordinate activities across diverse, overlapping teams, ensuring clarity of roles, responsibilities, and timelines. This includes Dr. Merajvers internal research staff, postdoctoral fellows, students, and external partners.
• Monitor deliverables and milestones, proactively identifying deviations from expectations and escalating concerns or recommended actions to Dr. Merajver in a timely manner.
• Facilitate team meetings with relevant subsets of project contributors to review progress, troubleshoot challenges, and maintain momentum toward goals.
• Support operational functions, including organizing ordering needs for lab and clinical teams; assisting with financial planning to ensure project accounts are accurately charged; and maintaining tracking systems for project expenditures and commitments.
• Ensure effective supervision and training coordination, confirming postdoctoral fellows are appropriately overseeing students and helping identify learning opportunities to support the professional development of trainees and staff.
• Assist with complex grant submissions, including multi-site cooperative agreements, program project grants, and large collaborative funding proposals involving several laboratories and institutions.
• Maintain strong communication channels, providing regular status updates to Dr. Merajver and consulting closely on strategic decisions or emerging issues. In alignment with Project Associate/Manager guidelines, the Project Manager must be familiar with the objectives of each project and the functions of all participating team members to effectively coordinate work, anticipate resource needs, and maintain detailed timelines across each phase of the project.

Administrative / Division Support:

• Employee will need to coordinate meetings and agendas for all existing projects within the lab and with several groups of collaborators in the USA and abroad.
• Coordinate outreach and equity efforts for multidisciplinary cancer program involving several different cancer types, with corresponding clinic coordinators, scientists, lab personnel, and external and internal collaborators: community engagement, education, press release, social media management.
• Curation, update, filing and work with HemOnc pre-awards officer on all administrative portions of grants and contracts, entails coordination with labs in 2 locations MSRB I and RCC.
• Employee will keep PIs calendar.
• Employee will reconcile travel and other research expenses for PI
• Employees will order office equipment including computers for on site and at home offices
• Employee will be involved in planning initiatives in outreach, communication, coordination of resources, etc.
• Employee will approve time cards of temporary and permanent lab personnel
• Proactively collaborate with development personnel on donor stewardship to ensure sustainability. Work effectively with development in these tasks.
• Creation of content, maintenance, and enhancements to both PIs general research group and the ALK initiative websites.
• Maintain PIs CV, biosketches with latest format requisites, in all categories: papers, seminars, abstracts, grants and contracts
• Coordination and stewardship of relationships with patient advocates for all the research portfolio under PI leadership (involves distinct constituencies in breast, bladder, brain metastases, lung).
• Design, production, and dissemination of novel content to extend the reach of this large group's research into the public: newsletter, blog, book of stories, photostories.
• Maintenance of regulatory compliance, renewals, amendments to human use protocols coordinating with various lab and clinical collaborators to file renewals on time.
• Assisting with posting positions, interviewing candidates, selecting candidates to receive offers, crafting offers, and onboarding and training new hires

Requirements:

• A minimum of 4 years of administrative experience is required. Bachelor's degree or an equivalent amount of experience is required.
• Experience maintaining complex CVs, calendars, and personnel onboarding in a multidisciplinary research group
• Experience managing multiple IRB submissions and keeping track of accruals and renewals
• Software experience and high proficiency in: word, excel, power point, Adobe.
• Attention to detail in financial reconciliation a must
• Good person skills and great familiarity with enterprise software: Emburse, travel support, scheduling of large complex meetings

Preferred:

• Greater than 2 years of progressively responsible experience with website maintenance and assistance in the creation of press releases, and coordination of meetings and documents for grants is preferred.
• Illustrator, biorender, chatGPT experience desirable

Posted: 20-Dec-25

Location: Ann Arbor, Michigan

Categories: Staff/Administrative

Internal Number: 272185