Project Coordinator- Construction

• Coordinate project startup activities, including collecting and maintaining customer contracts, permits, purchase orders, and required project documentation.
• Create and maintain projects, work orders, and customer information within company operating systems.
• Maintain project files throughout the project lifecycle, ensuring documentation is complete and audit ready.
• Assist with scheduling projects, crews, equipment, and materials to support operational efficiency.

• Prepare and maintain daily production reports, load sheets, and work schedules.
• Enter and review field work tickets, ensuring labor, equipment, quantities, customer signatures, and supporting documentation are complete and accurate.
• Coordinate equipment transfers between branches and maintains supporting documentation.
• Assist Operations Managers with monitoring production, project status, and resource utilization.

• Process employee timecards and resolve payroll discrepancies.
• Serve as backup support for onboarding activities, including new hire paperwork, orientation preparation, and employment documentation.
• Maintain employee records in accordance with company policies.

• Support project billing by ensuring all required documentation is complete and submitted on time.
• Assist with change orders, extra work authorizations, and project cost documentation.
• Process purchase orders, receive invoices, and maintain purchasing records.
• Support Accounts Receivable by researching invoice questions and assisting with collections.

• Maintain branch inventory records and assist with monthly cycle counts.
• Coordinate inventory transfers and identify inventory discrepancies.
• Manage branch mobile device inventory, activations, upgrades, and replacements.

• Serve as a primary administrative contact for customers, vendors, and internal departments.
• Respond to customer inquiries professionally and resolve administrative issues promptly.
• Maintain strong relationships through timely communication and follow-up.

• Prepare operational reports, spreadsheets, and performance metrics for branch leadership.
• Monitor administrative processes for accuracy and compliance.
• Ensure all documentation complies with company policies, DOT requirements, and customer contract requirements.
• Identify opportunities to improve operational processes and administrative efficiency.

• Support branch leadership with special projects and operational initiatives.
• Perform other duties as assigned.

• Excellent organizational and project coordination skills.
• Strong attention to detail with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Ability to build relationships with customers, vendors, field personnel, and corporate departments.
• Strong problem-solving and critical thinking abilities.
• Ability to identify issues proactively and recommend solutions.
• Working knowledge of scheduling, purchasing, payroll, billing, and inventory processes.
• Ability to maintain confidential employee and customer information.
• Proficiency with Microsoft Outlook, Excel, Word, Teams, and the ability to quickly learn ERP and project management software.
• Strong customer service orientation.
• Ability to work independently while supporting a collaborative team environment.
• Knowledge of construction, traffic control, pavement marking, or infrastructure operations is preferred.

• High School Diploma or GED required.
• Associate's Degree in Business Administration, Project Management, Construction Management, or related field preferred.
• Minimum of three (3) years of experience in project coordination, construction administration, operations support, office management, or a related field.
• Experience supporting multiple projects in a fast-paced operational environment.
• Advanced proficiency with Microsoft Excel, Outlook, and Word.
• Experience with ERP, accounting, project management, payroll, or work order software preferred.
• Valid driver's license with an acceptable driving record may be required.

• Primarily office-based with occasional visits to project sites, branch yards, and warehouses.
• Frequent use of computers, phones, and office equipment.
• Ability to sit, stand, walk, bend, and occasionally lift up to 25 pounds.
• May require periodic overtime or schedule adjustments to meet business needs.

Compensation details: 24-25 Hourly Wage

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