Project Coordinator, IAIFI

Q: What are the main duties of a Project Coordinator at IAIFI?

As Project Coordinator at the NSF Institute for Artificial Intelligence and Fundamental Interactions , you will support the IAIFI leadership in implementing key projects, with a special focus on broader impact objectives like public engagement, community building, and early career support. Daily tasks include communications, expense tracking, report preparation , and coordinating with the Managing Director to meet project timelines. The role is based at MIT's Laboratory for Nuclear Science in Cambridge, MA, and involves multi-institutional collaboration across MIT, Harvard, Northeastern, Tufts, and Boston University.

Q: What qualifications and skills are required to apply?

The position requires a Bachelor's degree in a related field or equivalent experience, plus a minimum of two years in administrative or program management. Essential technical skills include Google Suite, Smartsheet, Overleaf, Adobe, and GitHub . You must demonstrate strong organizational, interpersonal, and communication abilities , the capacity to manage relationships across groups and locations , and a knack for prioritizing tasks under deadlines . Preferred qualifications are database management experience and a background in a customer service or administrative support role . For help shaping your academic CV, see our guide on how to write a winning academic CV .

Q: How do I submit an application for this position?

All applications must go through the MIT Human Resources portal. The full job description and application link are available on the MIT Laboratory for Nuclear Science jobs page . You will need to provide an updated resume/CV and a cover letter that highlights your administrative and project coordination experience. The application deadline is October 11, 2026 . For more advice on crafting a strong application, visit our higher ed career advice section.

Q: What technical tools should I be proficient in for the IAIFI project coordinator role?

The daily workflow relies heavily on Google Suite for collaboration, Smartsheet for project tracking, Overleaf for document preparation (especially LaTeX), Adobe for PDF and graphic tasks, and GitHub for version control. The role also requires a willingness to learn new software as the institute's needs evolve. If you have database management experience, that will be a strong plus. Familiarity with these tools will enable you to seamlessly support a distributed, multidisciplinary research team.

Q: Is this a remote job or on-campus, and are there any travel needs?

This is a full-time, on-campus position based at MIT in Cambridge, Massachusetts . You will collaborate in person with the IAIFI leadership and staff from the Laboratory for Nuclear Science . The role also requires availability for 4-5 evening or weekend events per year , which often involve public engagement, community building, or early-career activities. While not a remote role, the multi-institutional nature of IAIFI may occasionally involve cross-campus visits or virtual meetings with partner universities ( Harvard, Northeastern, Tufts, Boston University ). Explore more administrative jobs like this on our administration jobs page.

Q: What career growth opportunities does this position offer?

As a Project Coordinator in a high-profile NSF-funded AI institute , you will gain invaluable experience in research administration, multi-institutional project management, and broader impact programming . The role serves as a stepping stone to senior administrative roles such as Program Manager, Managing Director , or positions within MIT's central administration . You'll build a network across five prestigious universities and be exposed to cutting-edge AI and fundamental physics research. For a broader look at career paths in higher education administration, visit our administrative job listings .

Applications Close: Oct 11, 2026

MIT - Massachusetts Institute of Technology

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Project Coordinator, IAIFI

Staff / Administration

October 11, 2026

Location

Cambridge, MA, United States

Massachusetts Institute of Technology (MIT)

Type

Full-time

Required Qualifications

Bachelor's degree

2+ years admin/program management

Google Suite proficiency

Smartsheet

Overleaf

Adobe

GitHub

Strong organizational skills

Communication skills (verbal/written)

Time management

Relationship management

Detail-oriented

Willingness to learn new software

Data base management (preferred)

Customer service experience (preferred)

Availability for evening/weekend events

Research Areas

Artificial Intelligence

Fundamental Interactions

Multi-institutional Collaboration

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Posting Description

PROJECT COORDINATOR, IAIFI, Laboratory for Nuclear Science - The NSF Institute for Artificial Intelligence and Fundamental Interactions (IAIFI), will have complex and diverse duties in supporting the IAIFI leadership to implement key projects across IAIFI, with a particular focus on broader impact objectives, such as public engagement, community building, and early career support; assist with communications, expense tracking, report preparation, and will work closely with the Managing Director on the implementation of projects within established timelines. The IAIFI is an NSF-funded Artificial Intelligence(AI) Institute involving researchers at MIT, Harvard, Northeastern, Tufts, and Boston University.

The full job description is available, here: https://web.mit.edu/lns/jobs/index.html

Job Requirements

REQUIRED: Bachelor’s degree in related field or equivalent experience; a minimum of 2 years of administrative and/or program management experience; expertise relating effectively with a variety of stakeholders and managing relationships across groups and locations; strong time management skills; excellent organizational, interpersonal, and communication skills, both verbal and written; technical skills in computer programs such as Google suite, Smartsheet, Overleaf, Adobe, and/or GitHub, etc; ability to prioritize tasks and meet deadlines; strong attention to detail; willingness to assume new responsibilities and learn new software as needed; ability to set priorities, work effectively under the pressure of deadlines and deal with frequent interruptions; and ability to work both independently and as part of a team. PREFERRED: Documented experience providing exemplary support in a service role (e,g. customer service, administrative support, etc); and database management experience.

Availability for evening and weekend for 4-5 events per year.

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Frequently Asked Questions

📋What are the main duties of a Project Coordinator at IAIFI?

As Project Coordinator at the NSF Institute for Artificial Intelligence and Fundamental Interactions, you will support the IAIFI leadership in implementing key projects, with a special focus on broader impact objectives like public engagement, community building, and early career support. Daily tasks include communications, expense tracking, report preparation, and coordinating with the Managing Director to meet project timelines. The role is based at MIT's Laboratory for Nuclear Science in Cambridge, MA, and involves multi-institutional collaboration across MIT, Harvard, Northeastern, Tufts, and Boston University.

🎓What qualifications and skills are required to apply?

The position requires a Bachelor's degree in a related field or equivalent experience, plus a minimum of two years in administrative or program management. Essential technical skills include Google Suite, Smartsheet, Overleaf, Adobe, and GitHub. You must demonstrate strong organizational, interpersonal, and communication abilities, the capacity to manage relationships across groups and locations, and a knack for prioritizing tasks under deadlines. Preferred qualifications are database management experience and a background in a customer service or administrative support role. For help shaping your academic CV, see our guide on how to write a winning academic CV.

📝How do I submit an application for this position?

All applications must go through the MIT Human Resources portal. The full job description and application link are available on the MIT Laboratory for Nuclear Science jobs page. You will need to provide an updated resume/CV and a cover letter that highlights your administrative and project coordination experience. The application deadline is October 11, 2026. For more advice on crafting a strong application, visit our higher ed career advice section.

💻What technical tools should I be proficient in for the IAIFI project coordinator role?

The daily workflow relies heavily on Google Suite for collaboration, Smartsheet for project tracking, Overleaf for document preparation (especially LaTeX), Adobe for PDF and graphic tasks, and GitHub for version control. The role also requires a willingness to learn new software as the institute's needs evolve. If you have database management experience, that will be a strong plus. Familiarity with these tools will enable you to seamlessly support a distributed, multidisciplinary research team.

🏢Is this a remote job or on-campus, and are there any travel needs?

This is a full-time, on-campus position based at MIT in Cambridge, Massachusetts. You will collaborate in person with the IAIFI leadership and staff from the Laboratory for Nuclear Science. The role also requires availability for 4-5 evening or weekend events per year, which often involve public engagement, community building, or early-career activities. While not a remote role, the multi-institutional nature of IAIFI may occasionally involve cross-campus visits or virtual meetings with partner universities (Harvard, Northeastern, Tufts, Boston University). Explore more administrative jobs like this on our administration jobs page.

🚀What career growth opportunities does this position offer?

As a Project Coordinator in a high-profile NSF-funded AI institute, you will gain invaluable experience in research administration, multi-institutional project management, and broader impact programming. The role serves as a stepping stone to senior administrative roles such as Program Manager, Managing Director, or positions within MIT's central administration. You'll build a network across five prestigious universities and be exposed to cutting-edge AI and fundamental physics research. For a broader look at career paths in higher education administration, visit our administrative job listings.

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Project Coordinator, IAIFI

Applications Close: Oct 11, 2026

MIT - Massachusetts Institute of Technology

216Views

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