"Project Coordinator"

Job Details

Salary: The typical starting salary for this position is $52,000 - $74,000 depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurances and saving accounts; and retirement benefits.

Job Category: Academic Staff

Employment Type: Regular

Job Profile: Project Coordinator

Job Duties:

Join the L&S Project Management team in this Project Coordinator role! This is a new role that will work with the Administrative Projects Manager and functional team leads to support optimization of the structure and processes of the recently formed L&S Administrative Regional Teams that consist of the administration teams for HR, Finance, and Research Administration for all L&S units. In this role, you will be responsible for coordinating cross functional process improvement efforts, managing administrative regional team communications, supporting strategic initiatives, maintaining standard documentation and resources, and serving as a central point of contact for stakeholders. The ideal candidate has a background in project coordination and process improvement, advanced communications skills, and enjoys working with diverse stakeholders, and leaders in a collaborative environment.

This position is full time and has a hybrid work schedule.

Key Job Responsibilities:

• Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations
• Perform outreach to varied stakeholders to engage them in feedback sessions as part of a continuous improvement culture
• Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions
• Develops, enhances, and maintains operational standards and systems to support project teams
• Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)

Department: College of Letters & Science, Administration. The College of Letters and Science (L&S) is the heart of UW-Madison and home to a tremendous breadth and depth of departments and degree-granting programs in the humanities; natural, physical, and mathematical sciences; social sciences; and the computing, data, and information sciences.

Required Qualifications:

• Demonstrated customer service orientation, with the ability to listen, ask appropriate questions, analyze stakeholder needs (whether stated or not), and determine appropriate responses and resources to resolve issues.
• Strong interpersonal skills that promote trust and mutual respect. Ability to work effectively with a variety of constituents with diverse backgrounds.
• Ability to efficiently perform related administrative support functions, such as scheduling meetings, preparing agendas, updating schedules, and maintaining project documentation.
• Ability to work independently and effectively manage and prioritize multiple tasks/responsibilities from several staff, with little or no daily supervision.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office 365 Suite (Word, Excel, and Power Point).
• Ability to maintain confidentiality and use discretion in handling sensitive issues.
• Ability to analyze and improve work processes to improve the efficiency and effectiveness of the project team.

Preferred Qualifications:

• Experience working in non-profit, government, higher-education, or other complex management/governance environment.
• Knowledge of and experience with operational, personnel, financial, and procurement policies, processes, and expectations.
• Familiarity with project coordination, project management, and project tracking tools or systems.
• Ability to manage detailed tasks, resources, and costs using tools like MS Project, MS Teams, or other project related software tools.
• Demonstrated experience building strong, highly collaborative working relationships.
• Demonstrated success influencing without authority.

Education: Bachelor's Degree Preferred Minimum

How to Apply:

Click the "Apply" button to start the application process. You will be prompted to upload the following documents: Resume and Letter of Qualifications. Applicants should attach a letter of qualifications and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. Please note, there is only one attachment field. You must upload all of your documents in the attachment field.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.